Department of Student Affairs

Our Services and Promise

Abraham Maslow, a renowned humanistic psychologist, believed that people strive to reach the highest levels of their capabilities. He believed that the respectful treatment of people promotes personal growth and when physiological, safety, love and affection, esteem and self-actualization needs are met, people have the greatest opportunity to reach higher levels of learning and service. This is known as Maslow's Hierarchy of Needs theory.

In many respects, the principles and values of the Department of Student Affairs are based upon Maslow's theory. We believe that in order for students to achieve at their highest level on integrity and compassion and and be life-long learners, the services provided by the various Student Affairs offices must meet the needs of students in three areas: mind, body, and spirit.

The Admissions program must recruit, select and orientate highly-qualified applicants. They seek creative, compassionate, and motivated applicants that want to serve humanity. If an applicant is to choose ATSU, they must feel safe and be able to secure housing in peaceful and friendly neighborhoods. A student's physiological needs of food, clothing, and protection are assured only if provided with financial assistance and the skills to manage debt.

Students can escape loneliness and alienation while receiving empathy, affection, and a sense of belonging by participating in student organizations, leadership development, and volunteer experiences encouraged and sponsored by the Department of Student Affairs.

ATSU students can experience personal growth and acquire life-long skills through involvement in theStill-Well wellness program or by being a member of individual and team sports and exercise programs at the Thompson Campus Center (ATSU-Kirksville). Emotional and academic support is readily available through Counseling Services and the Learning Resources. The Registrar's Office verifies a life-long record of course work, grades, and the granting of a diploma to recognize significant achievement.

Our enthusiastic Student Affairs professionals are dedicated to providing students with result-oriented and personal service. Each office is a high volume, high contact department determined to support the basic needs of students so that they can be competent and compassionate caregivers.

Lori Haxton, MA
Vice President for Student Affairs
admissions@atsu.edu

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Registrar

Student Privacy - FERPA

ATSU's FERPA Policy Statement
A.T. Still University is committed to protecting the privacy rights of its students. The following information covers the basic privacy issues related to student records, under the Family Educational Rights and Privacy Act (FERPA). Questions concerning FERPA should be directed to the Registrar's Office.

Education Records
An education record is any record maintained by the University or agency or party acting for the University from which a student can be personally identified. Records may be in any form and include, but not limited to: written documents, computer media, video or audio tape, photographs, microfilm, microfiche, and electronic files.

  • Sole possession records – a record kept by a faculty or staff member if it is kept in the sole possession of the maker of the record and is not accessible or revealed to any other.
  • Law enforcement records
  • Employment records
  • Medical records
  • Alumni records

Student Rights
The Family Education Rights and Privacy Act of 1974, also known as the Buckley Amendment, is a federal law designed to protect the privacy of educational records and guarantees students the following rights:

  • The right to inspect and review their education records. Students who wish to review their education records should complete the “Request to Review Records” form and submit it to the Registrar's Office. The Registrar's Office or an appropriate University staff person will make the needed arrangements for access and notify the student of the time and place where the records may be inspected. Access must be given 45 days or less from receipt of the request. When a record contains information about more than one student, the student may inspect and review only the records which relate to him/her.

A.T. Still University is not required to provide copies of educational records, unless distance prevents the student from access. Reasonable fees for copies of records may be charged by the University.

  • The right to request the amendment of the student’s education records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights.

Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment.

Upon request, the University will arrange for a hearing, and notify the student, reasonably in advance of the date, place and time of the hearing.The student may have an adviser present at the hearing.

If the student desires to have an adviser present, he/she must notify the hearing panel of this fact, in writing, no less than two working days prior to the hearing. Advisers must be members of the A.T. Still University community (i.e. current students, faculty, staff). This adviser serves as a support person to the student and may not speak for the student, nor address the hearing panel. If the student requests to have private legal counsel present, the hearing panel may reschedule the hearing so that A.T. Still University legal counsel may be present.

The student shall be afforded a full and fair opportunity to present written evidence relevant to the issues raised in the original request to amend the student’s education records.The hearing will be conducted by a three-person panel comprised of University officials who do not have a direct interest in the outcome of the hearing. The panel will be appointed by the Vice President for Student Affairs. The hearing panel will prepare a written decision, within 10 business days of completion of the hearing, based solely on the evidence presented at the hearing. The decision will include a summary of the evidence presented and reasons for the decision. If the University determines that the challenged information is inaccurate, misleading, or in violation of the student’s right of privacy, it will amend the record and notify the student, in writing, that the record has been amended.

If the University determines that the challenged information is not inaccurate, misleading or in violation of the student’s rights of privacy, it will notify the student or their right to place with the record a statement commenting on the challenged information and/or a statement setting forth the reasons for disagreeing with the decision. The statement will be maintained as part of the student’s education records as long as the contested portion is maintained. If the University discloses the contested portion of the record, it must also disclose the statement.

Grades and academic performance evaluations may be challenged under this procedure only on the basis of the accuracy of their transcription.

  • The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as the National Clearinghouse, an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

  • The right to file with the U.S. Department of Education a complaint concerning alleged failures by University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy
  • Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605
  • The right to obtain a copy of the University’s student records policy. A copy of the policy can be obtained from the Registrar's Office.

FERPA rights apply to all students in attendance and former students. FERPA rights do not apply to deceased students or persons who have applied but not attended. Request for records of a deceased student will be reviewed on a case-by-case basis. The University reserves the right to deny the request.

FERPA rights begin on the first day of enrollment in an ATSU academic program.

Annual Notification
Students will be notified of their FERPA rights via the ATSU website at www.atsu.edu and during their orientation session. A copy of the policy can also be obtained by contacting the Registrar's Office.

Directory Information
A.T. Still University has identified the following items as Directory Information: Name, address, telephone number, email address, dates of attendance, class, full-time/part-time status, name of spouse, previous institutions(s) attended, major field of study, awards, honors, degree(s) conferred (including dates), class roster, class schedule, and photographs.

These items may be released without the prior written consent of the student. However, it is our policy not to do so, unless it is deemed to be in the best interest of the student.

Students reserve the right to request in writing that directory designated items be restricted from public disclosure. If they wish to do so, students may fill out a Nondisclosure of Directory Information Form. The nondisclosure restriction will remain in effect until the Registrar's Office is notified in writing by the student to remove the FERPA restriction.

A.T. Still University assumes no liability if honoring the nondisclosure request has a negative effect for the student

Record of Request for Disclosure
The Registrar's Office will maintain a record of all requests for and/or disclosures of non-directory information from a student’s education records, as required under FERPA regulations. The record will indicate the name of the party making the request, any additional party to whom the information may be re-disclosed (if any), and the legitimate interest the party had in requesting or obtaining the information.

Grading Policy
A.T. Still University adheres to the grading practices recommended under FERPA. Grades are not posted in a public manner either by student name, social security number, or student identification number. FERPA permits the posting of grades only if the student is assigned a unique identifier known only to the student and the faculty member.

Types, Location and Custodians of Education Records
The following is a list of the types of records maintained by A.T. Still University, their locations and custodians.

Policies Records

Right to Refuse Access
A.T. Still University reserves the right to deny transcripts or copies of records not required to be made available by FERPA, if the student has unpaid financial obligations to the University or if there is an unresolved disciplinary action against the student.

Non-Directory Information
Non-directory information is any information considered personally identifiable, such as social security number, student ID, race, ethnicity, nationality, gender, academic standing, and any information not identified as directory information. This type of information cannot be released without the prior written consent of the student, except under the following:

  • To schools in which the student seeks or intends to enroll
  • To federal, state, and local authorities involved in the audit or evaluation of compliance with educational programs.
  • To comply with a judicial order or subpoena
  • In connection with financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid.
  • To organizations conducting studies for or on behalf of educational institutions
  • To accrediting organizations
  • To the parents of a student, who are considered a dependent student under the Internal Revenue Code.
  • When a health or safety emergency is apparent
  • To an alleged victim of a crime of violence, the rests of a disciplinary hearing may be disclosed
  • To school officials with a legitimate educational interest.

Staff & Faculty
All employees of ATSU are required to read and sign the ATSU Staff Handbook which addresses FERPA. Annually employees are asked to review FERPA and the online FERPA tutorial during the annual employee training. In addition, the Registrar's Office will periodically send FERPA reminders and information through a variety of distribution methods.

Parental Access If a student is not a dependent for tax purposes, the parent has no right to access student record information about the child unless the parent has the child's written permission. However, if the student is claimed by the parent as a dependent for income tax purposes on their most recent Federal Income Tax form, then student record information may be released at the discretion of the University to the parent, as long as a copy of the applicable page from the parent's most recent income tax return is provided to the University and it verifies dependency. Full rights are given to either parent, regardless of who claims the child as a dependent, unless the institution has been provided with evidence that there is a court order, state statute, or legally binding document limiting those rights, such as divorce, separation or custody orders.

Questions concerning this policy should be addressed to:

A.T. Still University
Registrar's Office
800 W. Jefferson
Kirksville, MO 63501
660.626.2356 or registrarsoffice@atsu.edu

Student Health Insurance

ATSU requires that all students enrolled in a RESIDENTIAL program maintain comprehensive health insurance coverage. Proof of adequate coverage as defined by ATSU must be presented to the Registrar's Office and must be maintained throughout the duration of enrollment. Failure to maintain continuous health insurance coverage may result in disciplinary action including possible suspension and/or dismissal.If your program of study requires you to relocate to a different state, you will need to check with your current provider to see if their coverage will extend to that state. If it does not, you will need to obtain a new policy that does.Students are given flexibility to select a plan that best meets their needs. Applying for health insurance, waiting to see if you are approved, and waiting for coverage to begin often takes 2 weeks or longer to complete. Do not wait until the last minute to purchase health insurance coverage.

Proof of health insurance must be submitted, reviewed, and documented by the Registrar’s Office prior to the start of your first term to avoid any disciplinary action.

FAQ's

How do I submit my proof of insurance coverage?
An email from the Registrar’s Office will be sent to your ATSU email account when the CampusVue Student Portal is available for uploading your health insurance information. At that time, please follow the Submitting Proof of Health Insurance Coverage instructions. Do not send a copy of your health insurance card to the Registrar’s Office. Please check your ATSU email account regularly for the health insurance notification and other communication from ATSU.

You will need Adobe Reader to view the instructional document. If you do not have Adobe Reader, you can download a version by visiting https://get.adobe.com/reader/otherversions.

Do I have to maintain continuous insurance coverage?
Students often ask why they are required to carry health insurance. There are many reasons including, but not limited to the following:

  • You may face financial hardship due to unexpected medical expenses.
  • You may be at high risk for illness or disease because of exposure to patients in clinical settings.
  • Hospitals require students to have and maintain health insurance.
  • A health insurance policy is a good form of preventive medicine.

How do I update the University if I have changed policies?
It is important that you notify the University if you change your health insurance policy within 24 hours of a change. The new information will need to be added to your student record. If you change health insurance policies, please complete the Proof of Health Insurance Form, save it, and email it to the Registrar’s Office at registrarsoffice@atsu.edu.

If you have additional questions, please contact the Registrar’s Office:
P: 660.626.2356
Toll free: 866.626.2878 ext. 2356
F: 888.676.6701
Email: registrarsoffice@atsu.edu

Veterans Educational Benefits

A.T. Still University is approved by the U.S. Department of Veterans Affairs (DVA) for the certification of students eligible to receive VA educational benefits. Our personnel are aware and committed to working with veterans and active duty soldiers to ensure student success.

All students who receive VA educational benefits are assisted by the School Certifying Official who is located on their respective campus. Please refer to the information below for the proper School Certifying Official contact information.

We cannot assist you with determining your eligibility for benefits. You are required to contact the DVA to determine eligibility. However, we are responsible for certifying your enrollment status to the VA, which results in you getting paid!

School Certifying Officials:

Missouri Campus

Katie Clay, Assistant Registrar
Registrar's Office
A.T. Still University
800 W. Jefferson
Kirksville, MO 63501
660.626.2356 (phone), 888.676.6701 (fax)
kclay@atsu.edu

Arizona Campus

Travis Eagen, Records Coordinator
Registrar's Office
A.T. Still University
5850 E. Still Circle
Mesa, AZ 85206-3618
P: 480.265.8068
F: 888.676.6701
Email: teagen@atsu.edu

Getting Started

Follow the steps below to begin the process of determining your eligibility for receiving VA educational benefits and to have your enrollment certified with the VA.

1. Apply for DVA Education Benefits (DVA Form 22-1990) or Request for Change of Program of Place of Training (DVA Form 22-1995) if you have previously used your benefits at different institutions. DVA forms may be found on the DVA's website.

    * Note - Our schools are listed on the DVA website as follows:
  • A.T. STILL UNIVERSITY - ARIZONA SCHOOL OF HEALTH SCIENCES (MESA, AZ)
  • A.T. STILL UNIVERSITY - ARIZONA SCHOOL OF DENTISTRY & ORAL HEALTH (MESA, AZ)
  • A.T. STILL UNIVERSITY - KIRKSVILLE COLLEGE OF OSTEOPATHIC MEDICINE (KIRKSVILLE, MO)
  • A.T. STILL UNIVERSITY - MISSOURI SCHOOL OF DENTAL AND ORAL HEALTH (KIRKSVILLE, MO)
  • A.T. STILL UNIVERSITY - SCHOOL OF HEALTH MANAGEMENT (KIRKSVILLE, MO) - EFFECTIVE JULY 1, 2014 -
  • A.T. STILL UNIVERSITY - COLLEGE OF GRADUATE HEALTH STUDIES (KIRKSVILLE, MO)
  • A T STILL UNIVERSITY SCHOOL OF OSTEOPATHIC MEDICINE (MESA, AZ)

2. Once you are notified by the DVA of your eligibility to receive educational benefits, submit the following documents to the School Certifying Official:

  • Request for Certification Form
  • Certificate of Eligibility (provided by the DVA after the processing of your benefits application)
  • Copies of transcripts from all schools previously attended
  • If you were required to submit all transcripts for admission, the Admissions team will forward your transcripts to our office. You will not need to supply a second set of transcripts.
  • If your program required only the degree-granting transcript, then you will need to have your school send copies to the following address:
    • A.T. Still University
      Registrar's Office
      Attn: Katie Clay or Attn: Travis Eagen
      800 W. Jefferson
      Kirksville, MO 63501

If you are returning to the University after an absence and wish to be certified for the upcoming term, you will need to complete the Request for Certification Form and submit it to the School Certifying Official. DVA forms are available on the Department of Veterans Affairs website.

Student Responsibilities

In order to comply with laws governing DVA education benefits, it is your responsibility as a student to notify the School Certifying Official of your status with the University, which includes when you:

  • Add or drop a class(es)
  • Change your address
  • Withdraw from the college
  • Retaking a course
Only courses that are required for your degree program are eligible for certification.

Students With Disabilities

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General Policies

Sponsored Programs Policies & Procedures

Sponsored projects require institutional oversight, which necessitates a thorough understanding of University policies and procedures and how they complement, reinforce, and integrate with government regulations and sponsor requirements. A range of policies and procedures exist for requesting, accepting, and managing external and internal funding in the conduct of sponsored projects.

Two primary areas involve potential financial conflicts of interest as well as regulatory compliance related to research involving human and animal subjects and the use of biohazards.

Financial Conflict of Interest Policy

ATSU meets the requirements of the Code of Federal Regulations, Title 42, CFR Part 50, Subpart F Promoting Objectivity in Research and Title 45, CFR Part 94 Responsible Prospective Contractors. These regulations establish new standards and clarify previously established standards for institutions that apply for or receive research funding from the U.S. Department of Health and Human Services, Public Health Service, awarding components for grants, cooperative agreements, and research contracts. In compliance with these Federal regulations, ATSU's Financial Conflict of Interest (FCOI) policy is posted on the institution’s external website. The University’s FCOI Policy applies to all investigators at ATSU, and to all ATSU research where the activity is sponsored or, if non-sponsored, involves human subjects.

ATSU Regulatory Compliance Review

The University is required by law to assure that all research projects (sponsored or not) comply with federal regulations. The three major regulated areas that require institutional review and approval are: 1) human experimentation, 2) animal use, and 3) use of biohazards.

Applications involving human, animal, and/or biohazard use require thorough review by established regulatory committees and may therefore take a number of weeks to complete. As soon as possible in advance of the proposal deadline, the investigator must seek the guidance of the appropriate Institutional Review Board (IRB) or related Animal Care or Biohazard Committee.

For further information on policies and procedures related to compliance, please refer to the ATSU portal

Privacy Policy

Information gathering

A.T. Still University (ATSU) is committed to respecting your privacy. In general, you can visit ATSU on the Web without identifying yourself or revealing any personal information. In some areas, however, you may choose services that require you to provide us with information by which you can be identified. (For example, you can make requests and register to receive materials.) Once any personally identifiable information is received, you can be assured that it will only be used to support your relationship with ATSU.

We collect information about your visit to our website that will help us diagnose problems and to make our website more user-friendly. This information includes which portions of the site are most heavily used and which external websites or search terms are used to locate our site. While all cases are tracked for this information, all users remain anonymous and no personal information is collected.

Security

ATSU is committed to ensuring the security of your information. To prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online. We use encryption when collecting or transferring sensitive data such as credit card information.

Use of information

ATSU uses the information collected from you to better understand your needs and to provide you with better service. Specifically, we use your information to help you complete a transaction, to communicate back to you, to update you on services and benefits, and to personalize our website for you.

ATSU will not sell, rent, or lease your personally identifiable information to others without your express permission. Unless we have your permission or are required by law, we will only share the personal data you provide online with authorized personnel within the institution. ATSU will not use or share the personally identifiable information provided to us online in ways unrelated to the ones described above without letting you know and offering you a choice.

Disclaimer

To assist users in finding related information, ATSU provides links to other websites. Once users have left the ATSU website and have entered another site, they are subject to the privacy policy of that site and ATSU cannot be responsible for the privacy practices or the content of such websites.

Contacting the webmaster

ATSU provides this Online Privacy Statement to make you aware of our privacy policy and practices and of the choices you can make about the way your information is collected and used. To make this notice easy to find, we have made it available on our home page and several other pages throughout the site. If you have any questions about the practices of this site or your dealings with this site, you may contact ATSU’s web administrator at webmaster@atsu.edu.

If you have comments or questions about our privacy policy, please send them to webmaster@atsu.edu.

Nondiscrimination Policy

Purpose
The purpose of this general order is to provide an employment and learning environment at A.T. Still University of Health Sciences (“ATSU” or “the University”) free from discrimination, harassment, and retaliation. Discrimination, harassment, or retaliation by anyone–managers, administrators, supervisors, co-workers, students, or non-University personnel including clients, vendors, and suppliers–on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), gender, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by applicable law is a violation of University policy and is prohibited by the University.

Policy
ATSU does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), gender, sexual orientation, gender identity, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities. Dating violence, domestic violence, sexual assault (e.g. non-consensual sexual contact/intercourse), stalking, harassment, and retaliation are forms of discrimination prohibited by ATSU. Any person who witnesses or has knowledge of incidents of discrimination, harassment, retaliation, or any other situation prohibited by this policy, should report such information to the persons listed in this general order. All reporting parties are protected from adverse action or retaliation under the provisions of this policy and by ATSU Policy No. 10-216: Whistleblower. Good faith reports, even if erroneous, will not result in punitive action. Deliberately false and/or malicious accusations of harassment are just as serious an offense as harassment and will be subject to appropriate disciplinary action.

To report violations of ATSU’s nondiscrimination policies, request information, or for assistance filing a police report, contact the following persons:

Employees, members of the public, or beneficiaries should contact:

Arizona Campus
Tonya Fitch
Director of Human Resources
Deputy Title IX Coordinator
5850 East Still Circle
Mesa, AZ 85206-3618
480.219.6007
tfitch@atsu.edu

Missouri Campus
Donna Brown
Assistant Vice President of Human Resources
Deputy Title IX Coordinator
800 West Jefferson Street
Kirksville, Missouri 63501
660.626.2790
dbrown@atsu.edu

Students should contact:

Arizona Campus
Tonya Fitch
Director of Human Resources
Deputy Title IX Coordinator
5850 East Still Circle
Mesa, AZ 85206-3618
480.219.6007
bpoppre@atsu.edu

Missouri Campus
Donna Brown
Assistant Vice President of Human Resources
Deputy Title IX Coordinator
800 West Jefferson Street
Kirksville, Missouri 63501
660.626.2790
titleix@atsu.edu

Alternately, discrimination complaints, reports, or questions may be directed to the ATSU Title IX Coordinator:
Joe Vincent
Title IX Coordinator
800 West Jefferson Street
Kirksville, MO 63501
660.626.2113
titleix@atsu.edu

ATSU Campus Security

Arizona Campus:
Emergency - 911 (off-campus)
Emergency -911 (on-campus)
Security Office - *7 (on-campus)
Non-Emergency Security - 480.341.9075
Mesa Police Department - 480.644.2211, opt. 2
Missouri Campus:
Emergency - 911 (off-campus)
Emergency -911 (on-campus)
Security Office - *7 (on-campus)
Non-Emergency Security - 660.626.2380/660.349.9513
Mesa Police Department - 660.785.6945

On-campus confidential resources are available for students through:

ATSU Counseling Services
Arizona campus - Art Matthews, 480.219.6170, amatthews@atsu.edu
Missouri campus - Thom Van Vleck, 660.626.2424, tvanvleck@atsu.edu

To anonymously and confidentially report situations or behavior that compromises the University’s integrity, call our 24-hour service at 1-855-FRAUD-HL or use our secure online reporting form at https://www.fraudhl.com. Reference our Company ID (“ATSU”) when making a report.

Off-campus counseling and victim support is available through:
National Sexual Assault Hotline – 800.656.4673
Victim Support Services, Inc. (Missouri) – 660.665.1617
Mesa Victim Services Unit (Arizona) – 480.644.4075

Complaints regarding potential violations of Title IX, the Clery Act, or Title VII may be directed to:
Title IX and Clery Act:
U.S. Department of Education
One Petticoat Lane
1010 Walnut Street, Suite 320
Kansas City, MO 64106
816.268.0550
816.268.0550 fax
ocr.kansascity@ed.gov
Title VII:
U.S. Equal Employment Opportunity Commission
Robert A. Young Federal Building
1222 Spruce Street, Room 8.100
St. Louis, MO 63103
800.669.4000
314.539.7894 fax
800.669.6820 TTY

A. Anti-Harassment
1. Prohibited conduct includes unwelcome conduct, whether verbal, non-verbal, physical, or visual, that is based on or relates to an individual’s race, color, religion, ethnicity, national origin, sex (including pregnancy), gender, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by applicable law, and

  • Has the effect of creating a hostile environment;
  • Has the effect of unreasonably interfering with an individual’s work or student’s performance; or
  • Otherwise adversely affects an individual’s employment or education opportunities.

2. A hostile environment is any situation in which there is harassing conduct sufficiently severe, pervasive, or objectively offensive to alter the conditions of employment or limit, interfere with, or deny educational benefits or opportunities, from both a subjective (the alleged victim’s) and an objective (a reasonable person standard) viewpoint.

3. The determination of whether an environment is “hostile” will be based upon the circumstances, including:

  • The frequency of the conduct;
  • The nature and severity of the conduct;
  • Whether the conduct was physically threatening;
  • Whether the conduct was humiliating;
  • The effect of the conduct on the alleged victim’s mental or emotional state;
  • Whether the conduct was directed at more than one person;
  • Whether the conduct arose in the context of other discriminatory conduct;
  • Whether the conduct unreasonably interfered with the alleged victim’s educational or work performance;
  • Whether the statement is an utterance of an epithet which engenders offense in an employee or student, or offends by mere discourtesy or rudeness
  • Whether the speech or conduct deserves the protections of academic freedom or the First Amendment of the U.S. Constitution.

4. Examples of prohibited conduct include but are not limited to: jokes, epithets, slurs, insults, negative stereotyping, written or graphic material (including emails), or any threatening or intimidating acts, that denigrate or show hostility toward an individual and that relate to race, color, religion, ethnicity, national origin, sex (including pregnancy), gender, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by applicable law.

5. Prohibited behavior also includes any unwelcome behavior of a sexual nature such as sexual advances and propositions; requests for sexual favors; sexual jokes, comments, suggestions, or innuendo; foul or obscene gestures or language; display of foul, obscene, or offensive printed or visual material; unwelcome physical contact of a sexual nature, such as bodily contact with the breast, groin, or buttocks; patting, pinching, hugging, or brushing against another individual’s body; and any other unwelcome verbal, non-verbal, physical or visual conduct of a sexual nature where:

  • Submission to such conduct is an explicit or implicit condition of employment or education; or
  • Submission to or rejection of such conduct is used as a basis for employment-related or academic-related decisions such as a promotion, discharge, performance evaluation, pay adjustment, discipline, work assignment, or any other condition of employment or career development or academic development; or
  • Such conduct has the effect of unreasonably interfering with an individual’s work or academic performance or creating an intimidating, abusive, or offensive working or educational environment.

6. Non-consensual sexual contact and non-consensual sexual intercourse are explicitly prohibited by this policy.

  • Non-consensual sexual contact is any unwelcome intentional sexual touching, however slight, with any object, by a man or woman upon a man or woman.
  • Non-consensual sexual intercourse is any unwelcome sexual intercourse, however slight, with any object, by a man or woman upon a man or woman, without consent and/or by force.
  • Consent is clear, knowing, and voluntary. It may be given by words or actions, but silence itself cannot be interpreted as consent. Consensual words or actions create mutually understood, clear permission regarding willingness to engage in sexual activity.
  • Force is the use of physical violence and/or imposing on someone physically to gain sexual access. Force also includes threats, intimidation, and coercion that overcome resistance or produce consent.
  • Sexual activity with someone whom one knows to be, or based on the circumstances should reasonably have known to be, mentally or physically incapacitated, constitutes a violation of this policy.

7. This policy applies universally to all University employees and students in their dealings with each other and to all University employees and students in their dealings with third parties. Any University employee or student who violates this policy will be subject to corrective action up to and including termination or dismissal. University employees or students may be disciplined, up to and including termination or dismissal, for engaging in behavior that is disrespectful, disruptive, or otherwise prohibited by this policy, regardless of whether that behavior constitutes harassment prohibited by law.

B. Discrimination, harassment, and retaliation grievance procedures
1. Any individual who feels he/she has witnessed or experienced behavior prohibited by this policy, or who has questions, concerns, or information regarding violations of this policy, should immediately report the circumstance(s) or incident(s) to his or her supervisor or one of the contact persons described in this policy.

2. Upon receipt of a report of discrimination, harassment, or retaliation, the University will conduct a prompt, thorough, and impartial investigation, evaluating all relevant information and documentation relating to the report.

  • If a report is made, an ATSU investigator will meet with the reporting party to discuss the allegations and/or circumstances. The objectives of this initial meeting will be to reduce the report to writing, stop the harassment, prevent its recurrence, and take steps to remedy its effects in the interim.
  • If, following this meeting, it is determined no potential policy violations exist, the investigator will produce a report stating such conclusion, including all elements of the initial meeting and interim remedial steps taken.
  • Interim remedial steps may include course or work adjustments, no contacts orders, temporary suspension of the alleged perpetrator, or any other reasonable measure to facilitate the end and prevention of harassment.
  • If, after an initial meeting between an ATSU investigator and a reporting party, it is determined any part of this policy may have been violated, a full investigation will be conducted. Investigators will be appropriately trained and will not have a conflict of interest or bias against the reporting party or respondent. Such investigation will be concluded promptly, typically within ten (10) business days of the receipt of the report by the appropriate personnel. Investigations may, however, take longer based on a number of factors and variables, such as: the nature and detail of the notice received, the complexity of the investigation, and the cooperation level of the parties and witnesses. In almost all cases, investigations will be completed within sixty (60) business days, though this timeline may be extended for appropriate cause as determined by the investigator. The parties will be regularly updated as to the projected timeline for completion of the investigation. During the process, the reporting party and respondent will be given timely notice of any meetings at which either or both may be present, and will have equal opportunity to present witnesses, provide evidence, and have others present, including an advisor of their choice. The reporting party, respondent, and appropriate officials will be given timely and equal access to information to be used during informal and formal disciplinary meetings and hearings.
  • Investigators use the “preponderance of evidence” (more likely than not) standard when determining whether or not there is a violation.
  • Simultaneous written notice to the parties describing the findings of the investigation, including determination of responsibility and sanctions, and available appeal procedures, will occur within five (5) business days of the completion of the investigation.
    • Sanctions for employees may include a disciplinary warning to be added to the employee’s permanent file, probation, suspension with or without pay, and/or termination.
    • Sanctions for students may include reprimand, a disciplinary warning to be added to the student’s permanent file, probation, suspension, and/or dismissal.
  • The parties will have the right to appeal within five (5) business days of receiving the findings. If the appeal is not timely or substantively eligible, the original findings and sanctions will stand, and the decision will be final. If the appeal has standing, the documentation will be forwarded for consideration. The party requesting the appeal must show error as the original findings and sanctions are presumed to have been decided reasonably and appropriately. The only grounds for appeal are:
    • A procedural (or substantive) error that significantly impacted the outcome of the hearing (e.g. substantiated bias, material deviation from established procedures).
    • To consider new evidence, unavailable during the original hearing or investigation, that could substantially impact the original findings or sanctions. A summary of this new evidence and its potential impact must be included.
    • The sanctions imposed are substantially disproportionate to those previously imposed for similar violations. Right to appeal under this provision is for the responding party only. No other party has the right to appeal sanctions.
  • Upon receipt of a written appeal, an appellate panel consisting of three (3) members of the ATSU Equity Grievance Pool (EGP) will be selected to rule on the appeal.
    • EGP members are appointed by the ATSU President.
    • EGP members include the Title IX administration team, two (2) faculty members nominated by ATSU Faculty Senate, two (2) students nominated by the University Student Association, and two (2) staff members nominated by the University Staff Council.
  • The appellate panel will rule on the appeal within fifteen (15) business days. Any extension of time beyond fifteen (15) business days will be communicated to both parties along with an updated timeframe for the ruling.
  • Any sanctions imposed at the conclusion of an investigation will remain in effect during the appeals process.
  • In the event an appeal is upheld by the appellate panel, the panel’s report will be submitted to the investigators for redetermination based on the panel’s findings. Written notice to the parties describing the revised findings of the investigation, including determination of responsibility and sanctions, will occur within five (5) business days of receipt of the appellate panel report.

C. Anti-retaliation
1. The University will not retaliate against, nor permit retaliation against, any individual who opposes discrimination or harassment, makes a complaint of discrimination or harassment, and/or participates or cooperates in a discrimination or harassment investigation, proceeding, or hearing.

2. Examples of retaliation:

  • After a whistleblowing incident, an employee may suddenly find herself being assigned to different duties or even moved into a different position. The new role often involves duties that are below the employee’s capabilities or even demeaning in nature. The supervisor may make the new role as difficult as possible by harshly critiquing results or implementing unreasonable time constraints for completing projects. The supervisor may also limit access to resources the employee needs to complete her assigned tasks.
  • Employers may retaliate by excluding the employee from normal activities, attempting to create a sense of isolation. A supervisor may refuse to invite the employee to an important meeting or a social activity such as a group luncheon or outing. She may also exclude the employee from training sessions that could enhance the employee’s job performance or opportunity for advancement. Exclusion can occur by relocating the employee to an area where she has little contact with other workers.

D. Amnesty for drug/alcohol possession and consumption violations
1. ATSU strongly encourages students and employees to report potential violations of this policy. Therefore, good faith reporters to appropriate authorities regarding potential violations will not face University disciplinary action for their own drug/alcohol possession or consumption in connection with the reported incident.

E. Responsbility
1. The assistant vice president of human resources and the director of human resources are responsible for responding to and monitoring all complaints of discrimination, harassment, or retaliation from employees.

2. The vice president for student affairs and the associate vice president for student affairs are responsible for responding to and monitoring all complaints of discrimination, harassment, or retaliation from students, members of the public, or beneficiaries.

3. The Title IX coordinator is responsible for all sex- and gender-based harassment and discrimination awareness, prevention, training, monitoring, reporting, investigation, and resolution at ATSU.

Financial Aid Policy

Investing in your future as a student is one of the most important steps you will take in your life. ATSU can help you put together a financially sound aid package that will let you focus on your education instead of worrying about how you will finance it.We see our role in the Office of Student Financial Services as helping you with your finances, so you can concentrate on your academics. We are here to serve you. Please email our office at financialaid@atsu.edu or call us at 1.866.626.2878 ext. 2529.

Where do I start?

THE 10 STEPS REQUIRED FOR A STUDENT TO RECEIVE FINANCIAL ASSISTANCE ARE AS FOLLOWS:
  • The student completes the Free Application for Federal Student Aid (FAFSA) or a Renewal FAFSA by going to fafsa.gov and following the instructions on the website. The school code for all campuses and programs of A.T. Still University of Health Sciences (ATSU) is G02477.
  • The Central Processing System (CPS) performs matches and edits, calculates a student contribution, and sends the data back to the processor.
  • A.T. Still University of Health Sciences receives the information electronically (ISIR) within three to five business days.
  • The student looks over the Student Aid Report (SAR) and, if accurate, keeps it for his/her records. If any corrections are needed, the student contacts Student Financial Services.
  • Student Financial Services sends an electronic award letter to the student, along with instructions for completing the loan applications and other required forms.
  • The student accepts, refuses, or modifies the award letter and submits all required forms to Student Financial Services.
  • In addition, the student completes loan applications and master promissory notes as required.
  • Student Financial Services looks over the required forms and performs verification if necessary.
  • The lender wires the funds by Electronic Funds Transfer (EFT) to the school or sends the institution a loan check.
  • If by EFT, all funds will be applied to the student's account. The refund will be directly deposited to the student's direct deposit account on file.
Financial Aid Brochure: Paying for Health Professions School (pdf)

FAFSA

Free application for federal student aid (FAFSA):
  • Must be filled out each year (after January 1st ) to apply for financial aid
  • Need prior year federal tax returns if required to file (Keep a copy of your return in case you are picked for verification.)
  • Apply on the web (fafsa.gov) or by using paper FAFSA
  • School will receive information electronically if student lists school code (G02477)
  • Check your copy over. If you find errors, call the school before making corrections!
  • Parental information not required for Federal Stafford Loans, but must be included to be considered for Federal Perkins Loans

General Information

Eligibility for Financial Assistance
Eligibility or unmet financial need is determined by subtracting a student's expected contribution from the student budget. The student's expected contribution is listed on the Student Aid Report (SAR), which is the output document the student receives after completing the FAFSA, and is based on the student's financial strength. Students may choose to receive financial assistance up to their unmet financial need. For example, if a student's budget is $40,000 and the expected contribution is $5,000, the student's unmet financial need is $35,000. The student may receive financial aid through scholarships, loans, etc., to arrive at this figure. (Note: Students may use the Unsubsidized Federal Stafford Loan or any private loan to replace their expected contribution.) Every effort will be made to meet the student's need, but in some instances, the student may have to rely on parents or other outside resources. It is of critical importance to be creditworthy, as the private loans require a credit check.

Student Budget Determination The student expense budget is determined each year by the Financial Services Director. Every effort is made to ensure that allowances in each category are realistic and fair. Periodically, students are given questionnaires to report their actual expenses in each category. This information is used in determining student budgets for the next academic year. Although the Financial Services Director determines the average student budget, students having credit history difficulties may not be able to borrow the full budgeted amount, due to the private loans being based on creditworthiness.

Verification 2015-16 Verification Information -- Each year, applications for federal student aid are selected for verification by the Central Processing System (CPS) in order to confirm the accuracy of the data listed on the Free Application for Federal Student Aid (FAFSA). All applications selected will be verified for students receiving need-based funding (Federal Perkins Loan or Federal Work-Study), or for whom professional judgment is performed.

If verification is required and you used the IRS Data Retrieval Tool when you completed your FAFSA electronically (and you have not amended your tax return), you will not need to request a 2014 tax return transcript. (You may go to fafsa.gov and choose to use the IRS Data Retrieval Tool even if you didn’t use it on your initial FAFSA.) If you are unable or choose not to use the IRS Data Retrieval Tool, you must request a 2014 IRS tax return transcript and send it to our office.

Until verification is complete, you cannot receive any federal need-based aid (Federal Perkins Loans or work-study). If the required documentation is not received prior to the end of your academic year, you will not be able to receive federal need-based student aid for the 2015-16 year.

After your application has been verified, ATSU will process any necessary corrections based upon the documentation received. The award process will then proceed, and you will receive an email containing information and instructions for accessing your electronic award letter. In the event a correction must be made as a result of the verification, you will receive notification from CPS of the change to your Student Aid Report. You will also receive notice via email from Student Financial Services within 10 business days if your financial aid award offer must be changed.

Student Financial Services does have a referral policy, as required by the federal government, in the event of an actual or suspected case of fraud or abuse. Students who willfully submit fraudulent information will be investigated, and all cases must be reported to the proper authorities. Fraudulent situations will be reported to the hotline of the Department of Education's Inspector General.

If you have any questions regarding the verification process, please feel free to call us at 866.626.2878, ext. 2529 or email us at financialaid@atsu.edu. Thank you for your assistance!

Special Conditions Professional judgment allows the Director the flexibility to evaluate individual students with extenuating circumstances on a case-by-case basis. This authority is clearly stated in the federal regulations and is used as needed. The adjustments may be made in the cost of attendance, expected family contributions, or satisfactory academic progress.

Although every effort is made to meet a student's financial need, financial assistance is not an entitlement and, in some instances, not all of a student's need will be met.

Financial Planning Financing a medical school education is an investment in your future. As a major investment, it should be entered into with conscientious planning. Setting goals and establishing a game plan are essential in order to minimize your debt.

A simple financial plan begins with the establishment of a long-term goal. As an osteopathic student, for example, your long-term goal might be to set up a private practice in your home town. As you plan your strategies to reach this end, keep in mind that your short and mid-term goals should be consistent with and built upon this long-term goal. To help keep you on track, it is important to develop a budget.

A budget lists all sources of income, as well as all estimated expenditures. To make a budget work for you, keep the following points in mind:

  • Have a written plan;
  • Set realistic goals;
  • Establish priorities;
  • Keep expenditures below income; and
  • Stick to your game plan.

It is important for you to determine your needs so that you will borrow only the amount necessary, rather than the amount for which you are eligible. Because of accrued interest, you may pay back 2-3 times the amount you borrowed. Therefore, the less debt you accrue in school, the more financially secure you will be later. You can live like a student now, or you can live like a student later. The choice is yours.

Credit

A person's credit history is critically important in the world of finances. One's credit history in the fiscal world is comparable to one's academic transcript in the educational world. It can impact your interest rate on a home, whether or not your private student loan request will be approved, or determine whether you need a co-borrower for the loan, to name a few areas that can be impacted. Prospective employers, banks, and insurance companies all have access to your credit score. So…make sure you take care of your financial obligations on a timely basis – pay your bills on time! If you have trouble, contact that particular agency and communicate with them.

If you would like to view your credit report, simply click on the link below. This will give you the opportunity to clear up any inaccuracies before you apply for private credit. You will also see areas you might be able to improve, such as canceling any credit cards you no longer use. And since you are requesting the report on your own behalf, it will not count as a “hit” on your credit. There is a fee for the report – but it is well worth the price if you can eliminate some frustrations down the road. It might be helpful to view the presentation “Understanding the Importance of Credit Scoring” before going to the link to view your personal credit history

Review your credit report on a yearly basis: www.annualcreditreport.com

Understanding the Importance of Credit Scoring Presentation

ATSU Policies

Satisfactory Academic Progress for Federal Financial Aid
According to the United States Department of Education regulations, (34CRF 668/16 and 668.34 and October 29, 2010 Final Federal Register), all students receiving federal financial assistance must meet and maintain satisfactory academic progress. Student Financial Services will review the academic progress of financial aid recipients after each payment period. Satisfactory academic progress (SAP) is measured in terms of qualitative and quantitative standards

Quantitative Measure

The qualitative measure of a student's progress is measured by cumulative grade point average. The minimum cumulative GPA students must maintain for financial aid is as follows:

Minimum Cumulative Grade Point Average at A.T. Still University of Health Sciences

2.00 for all programs on 4.0 scale
70% for all programs on 100% scale

Quantitative Measure

Maximum Time Frame
Financial aid recipients must complete an educational program within a time frame no longer than 150% of the published length of the educational program. All attempted withdrawn, failed, repeated, and/or transferred credits that apply to a student's program count toward this maximum time limit. For example, a student pursuing a doctorate degree requiring 120 credit hours may attempt up to 180 credit hours before financial aid eligibility is suspended (120 x 150% = 180). A student pursuing a doctorate degree requiring 5100 contact hours may attempt up to 7650 contact hours before financial aid eligibility is suspended (5100 x 150% = 7650).

Pace of Progression Pace of progression is required to ensure students complete within a maximum time frame. Pace of Progression is measured based on and at the end of the most recently completed payment period. Financial aid recipients must maintain a 67% minimum completion rate for attempted credit hours or contact hours. For example, a student pursuing a doctorate degree requiring 120 credit hours may attempt up to 180 hours before financial aid eligibility is suspended (120 divided by 180 = 67%). A student pursuing a doctorate degree requiring 5100 contact hours may attempt up to 7650 contact hours before financial aid eligibility is suspended (5100 divided by 7650 = 67%). Dropped, failed, and remedial courses for which no credit is received do not count towards credit hours earned. Credit hours for a course are earned by completing and passing the class.

Financial Aid Warning Failure to meet the minimum academic progress requirements will result in a student being issued a financial aid warning. Students issued a financial aid warning will have one payment period to correct a progress problem due to qualitative or quantitative standards. Students will be notified of their status in writing via ATSU email. Students issued a financial aid warning will have an opportunity to file an appeal to request financial aid probation prior to the upcoming standard review time, which is at the end of each payment period.

Financial Aid Suspension Students who fail to meet the requirements of the financial aid warning or do not appeal their financial aid probation status are placed on financial aid suspension and are not eligible for their federal financial aid to continue. These students will receive written notification to their ATSU email account of their failure to comply and that future federal aid will be canceled.

Appeal Procedure Students who have been issued a financial aid warning may submit a written appeal for reinstatement of eligibility by the end of the current payment period. The deadline for a student in a residential program is ten (10) days from the receipt of the financial aid SAP warning email.

Occasionally, extenuating circumstances contribute to their inability to meet the requirements for satisfactory progress. Extenuating circumstances include, but are not limited to, the following:

  • Death of an immediate family member
  • Severe injury or illness of the student or an immediate family member
  • Emergency situations such as fire or flood
  • Legal separation from spouse or divorce
  • Military reassignment or required job transfers or shift changes

Students whose appeal is denied must establish eligibility by completing courses without federal aid in one or more payment periods at A.T. Still University of Health Sciences until the cumulative GPA and/or completion rate meet the required standard before any additional federal aid will be disbursed.

Students who have extenuating circumstances may appeal using the following procedure:

  • Submit a completed Appeal form. Student will be notified if additional supporting documentation is required.
  • Appeal packet is presented to the SAP Committee for consideration.
  • Student is notified via ATSU email of the SAP Committee's decision and recommendations.

Resinstatement
Federal financial aid may be reinstated when one of the following conditions has been met:

  • The student completes courses without federal aid in one or more payment periods at A.T. Still University of Health Sciences until the cumulative GPA and/or completion rate meet the required standard.
  • OR:The student files an appeal and the SAP Committee approves the appeal.
It is the student's responsibility to notify Student Financial Services when reinstatement conditions have been met.

Academic Credit
Each quarter credit represents a minimum of 12 contact hours. Variations in contact hours are dependent upon class size, class format (lecture, lab, clinical work, discussion, online) and program accreditation standards. One quarter credit is equivalent to 0.67 semester credit, rounded to the nearest tenth of a credit

Refund Policy for Exiting Students
A student who officially withdraws from any program while at A.T. Still University (ATSU) prior to the end of a payment period must complete an Exit Process form. A student’s eligibility for a refund will be determined by one of the two following formulas.

Institutional Refund Formula

For Credit Hour Programs
(For students who did not receive federal financial assistance)

Institutional Refund Formula - This formula gives the students the same refund as the R2T4 Refund Formula.

If a student withdraws during a payment period, ATSU will determine how much tuition, fees and equipment charges (if any) were unearned by the institution. It will be figured by calculating how many remaining calendar days there are in the payment period divided by the total number of calendar days in that same payment period. The institution will pay back to the student the unearned amount. After 60% of the payment period, the institution will have earned the total amount paid for that payment period.

For example, if a student withdrew after 51 calendar days, but paid for 153 calendar days, ATSU would have earned 33.3% of educational costs paid. Therefore, 66.7% of the educational costs paid are unearned. ATSU would refund to the student (or lender) 66.7% of the tuition, fees, and equipment charges paid.

  • Educational costs paid for 153 calendar days = $17,280.00
  • Calendar days attended by the student = 51
  • Calendar days remaining the in the payment period = 102 (153 – 51)
  • 102/153 = 66.7% (Percentage of educational costs unearned by ATSU)
  • 66.7% of $17,280 = $11,525.76 (Educational costs unearned by ATSU)
  • Amount ATSU refunds to the student = $11,525.76

** ATSU may exclude documented costs for nonreturnable equipment and returnable equipment if not returned in good condition within 20 days of a student’s withdrawal. This applies to all KCOM and SOMA first-year students.

For Clock Hour Programs - (Applies to KCOM only)
(For students who did not receive federal financial assistance)

Institutional Refund Formula - This formula gives the students the same refund as the R2T4 Refund Formula.

If a student withdraws during a payment period, ATSU will determine how much tuition, fees and equipment charges (if any) were unearned by the institution. It will be figured by calculating how many remaining clock hours there are in the payment period divided by the total number of clock hours in that same payment period. The institution will pay back to the student (or lender) the unearned amount. After 60% of the payment period, the institution will have earned the total amount paid for that payment period.

For example, if a student withdrew after 430 clock hours but paid for 1,720 clock hours ATSU would have earned 25% of educational costs paid. Therefore, 75% of the educational costs paid are unearned. ATSU would refund to the student 75% of the tuition, fees, and equipment charges paid.

  • Educational costs paid for 1,720 Clock Hours = $24,250
  • Clock Hours enrolled by the student = 430
  • Clock Hours remaining in the payment period = 1,290 (1720-430)
  • 1290/1720 = 75% (Percentage of educational costs unearned by ATSU)
  • 75% of $24,250 = $18,187.50 (Educational costs unearned by ATSU)
  • Amount ATSU refunds to the student = $18,187.50

Return of Title IV Funds Formula

For Credit Hour Programs

(For students who received federal financial assistance)

If a Title IV recipient withdraws during a payment period, the institution will calculate the amount of Title IV funds that was unearned by the student and wire the funds back to the lender. Unearned Title IV funds is determined by how many calendar days are remaining in the payment period divided by the total number of calendar days in the payment period. Unearned Title IV funds will be returned to the lender, up to 60% of the payment period for which the student was charged tuition/fees and equipment charges. After 60% of the payment period, the student will have earned all Title IV funds for that payment period and no financial returns or refunds will be made.

For example, if a student paid tuition, fees, and equipment charges (if applicable) with Title IV funds for 174 calendar days, but withdrew after 87 calendar days, the percentage of Title IV funds earned will be 50.0%. Unearned Title IV funds will be 50.0%, as well. Therefore, ATSU will return 50.0% of all Title IV funds to the lender. (Please note: The federal funds may not cover institutional charges due to ATSU at withdrawal. So, the student may owe a balance to ATSU upon withdrawal.)

  • Tuition, fees, and equipment charges paid with Title IV funds for 174 calendar days = $37,000.00
  • Student enrolled for 87 calendar days out of 174
  • 87/174 = 50.0% (Percentage of Title IV funds unearned)
  • 50.0% of $37,000.00 = $18,500.00 (Unearned Title IV funds)
  • Amount ATSU returns to the lender = $18,500.00

The funds must be paid back to the federal loan programs in the following order:

  • Federal Unsubsidized Stafford Loan
  • Federal Perkins Loan (if applicable)
  • Federal GradPLUS Loan

** ATSU may exclude documented costs for nonreturnable equipment and returnable equipment if not returned in good condition within 20 days of a student’s withdrawal. This applies to all KCOM and SOMA first-year students.

For Clock hour Programs - (Applies to KCOM only)
(For students who received federal financial assistance)

If a Title IV recipient withdraws during a payment period, the institution will calculate the amount of Title IV funds that was unearned by the student. Unearned Title IV funds are based on how many clock hours are remaining in the payment period divided by the total number of clock hours in the payment period. Unearned Title IV funds will be returned to the lender. After 60% of the payment period, the student will have earned all Title IV funds for that payment period and no financial returns or refunds will be made.

For example, if a student paid tuition, fees, and equipment charges (if applicable) with Title IV funds for 950 clock hours, but withdrew after 380 clock hours, the percentage of Title IV funds earned will be 40.0%. Unearned Title IV funds will be 60.0%. Therefore, ATSU will return 60.0% of all Title IV funds to the lender. (Please note: The federal funds may not cover institutional charges due to ATSU at withdrawal. So, the student may owe a balance to ATSU upon withdrawal.)

  • Tuition, fees, and equipment charges paid with Title IV funds for 950 clock hours = $24,250.00
  • Clock hours of instruction received by student = 380
  • 380/950 = 40.0% (Percentage of Title IV funds earned)
  • 60.0% of $24,250.00 = $14,550.00 (Unearned Title IV funds)
  • Amount ATSU returns to the lender = $14,550.00

The funds must be paid back to the federal loan programs in the following order:

  • Federal Unsubsidized Stafford Loan
  • Federal Perkins Loan (if applicable)
  • Federal GradPLUS Loan

Requirements for Return of Tuition Assistance (TA) Funds

  • All Tuition Assistance (TA) Funds will be returned directly to the military service, not to the service member
  • Up to the start date, 100% of all Tuition Assistance (TA) funds will be returned to the appropriate military service when the service member fails to: begin attendance, start a course (regardless if the student starts other courses), or the course is cancelled.
  • All Tuition Assistance (TA) funds will be returned according to the university’s institutional refund policy.

A committee comprising of the Dean of the applicable school, the university CFO, and Vice President of Student Services will determine the appropriate actions needed when a Service member ceases his/her attendance due to a military service obligation. This decision will take into consideration the unique circumstances for each individual Service member, with the goal of no student debt for the returned portion.

Refund Standards Per State

D.C.
Maryland
Washington