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Registrar’s Office
Two medical students dawning scrubs, each smiling while reviewing information in a binder.

Registrar’s Office

The Registrar's Office supports the institutional mission by providing quality services to students, faculty, academic and administrative departments, and alumni. The Registrar's Office also protects the integrity of the University through fair and consistent application of the academic rules and regulations established by the faculty, administration, and state and federal governments.

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  • ATSU Registration+

    • Residential programs

      Residential programs are registered automatically based upon each program’s curriculum. No action needs to be taken by the student in order to register for a course. This is true for all residential programs at ASDOH, ASHS, MOSDOH, SOMA and KCOM (with the exception of Biomedical Sciences who utilizes online registration).

      Online Programs-Academic Degree Plans

      Many of our online programs at ASHS and CGHS are registered based upon an Academic Degree Plan (ADP) that is signed upon matriculation. Therefore registration is an automated process as long as no registration holds are on a student’s record.

      Academic Degree Plan change deadlines (for CGHS Certificate Students only)
      16-17 Fall Semester-6/3/2016
      16-17 Spring Semester-11/18/2016

      Online Registration

      The ASHS Doctor of Athletic Training Program, KCOM’s Biomedical Sciences program and most programs at CGHS utilize online registration. Listed below are the online registration dates for the 16-17 and 17-18 Academic years. Students who are on the block within semester system will register for both blocks at the beginning of the semester. A second session will open for new students starting block 2 or returning students.

      2016-2017 Online Registration Dates
      *Registration will begin at 8am CT on the first day and end at 11pm CT on the last day. (Dates are subject to change so please check this page each term.)

      16-17 Fall Semester Registration Dates: 5/30/16-6/26/16
      • 16-17 Fall Block 2 Registration Dates (new or re-entering students only): 8/15/16-9/11/16
      16-17 Spring Semester Registration Dates: 11/14/16-12/11/16
      • 16-17 Spring Block 2 Registration Dates (new or re-entering students only): 2/6/17-3/5/17

      KCOM Biomedical Science
      16-17 Fall Registration Dates: 6/16/16-6/19/16
      16-17 Spring Registration Dates: 11/21/16-12/4/16

      2017-2018 Online Registration Dates
      17-18 Fall Semester Registration Dates: 5/30/17-6/25/17
      • 17-18 Fall Block 2 Registration Dates (new or re-entering students only): 8/14/17-9/10/17
      17-18 Spring Semester Registration Dates: 11/13/17-12/10/17
      • 17-18 spring Block 2 Registration Dates (new or re-entering students only): 2/5/18-3/4/18

      KCOM Biomedical Science
      17-18 Fall Registration Dates: 6/5/17-6/18/17
      17-18 Spring Registration Dates: 11/20/17-12/3/17

      Online Programs - Semester Block FAQs

      What do I need to know about enrollment status (full-time, half-time, less than half-time)?
      Enrollment status is measured over a semester (made up of two ten week blocks) and includes all the credit hours you take during that semester. In other words, your enrollment status depends on the number of credit hours you take in a given semester. You should plan to register for courses at the beginning of each semester for both blocks that are included in that semester.

      Why is this important?
      If you are required to maintain an enrollment status for financial aid purposes, loan deferments, VA Benefits, or private scholarships, this is how you meet those requirements.

      For example, if you have registered for three credit hours for the first block, but do not register for second block, you will be considered less than half-time until you register for the second block. Registering for both blocks at the start of the semester helps you avoid this scenario.

      For example, half-time enrollment (five credit hours for a semester) is required for Direct Loan eligibility. If you plan on taking three credit hours in each block that makes up a semester, you would have to register for both blocks at once to qualify for half-time enrollment status.

      Please refer to Enrollment Status for credit hours related to enrollment status.

      How can I qualify for financial aid if I’m a new student and start classes in the second block?
      Financial aid is based on your enrollment for the full semester. If you are a new student in the second block, you must be enrolled half-time (five credits).

      What if I only want to register for one block?
      You are not required to register for two blocks. It is important to ensure you have the proper enrollment status and meet eligibility requirements for any financial aid you are receiving.

      How much is due when I register for both blocks?
      If you register for block blocks, you will be required to pay prior to the start of the semester or set up a payment plan with the Controller’s Office. Loan disbursements will be made at the start of the semester when all paperwork has been submitted timely.  

      If I register for two blocks at once, can I change my classes later for the second block?
      Registering at the same time for both blocks in a semester will not affect your ability to adjust your class schedule should the need arise. You have the ability to add courses prior to the start of each block or drop courses, without financial liability, through the first week of each block (please note dropping courses could impact your financial aid and VA Benefit eligibility).

      What is the difference between a course drop and a program withdrawal?
      A course drop involves dropping one or more courses while still maintaining enrollment within the semester. For a class drop there is a 100% refund of tuition charges for that class if the drop occurs during the first seven days of that class and a 50% refund if the drop occurs during days 8-14 of the class.  After day 14, there is no refund for a dropped class. Details of the course drop policy may be found in the University Catalog.

      A program withdrawal occurs when dropped courses lead to no enrollment remaining for the semester, even if first block courses were completed.  For a semester withdrawal, the refund is based on the number of days enrolled in the semester.  If a student attends the first block and withdraws on the third day of the second block, the number of days enrolled in the semester would be 73 days or 52.1% of the semester.  Therefore, the refund would be 47.9% of the tuition charges for the full semester.  Students receive a tuition refund for a semester withdrawal up to the 60% point (day 84 of 140-day term) of the semester.  Details of the program withdrawal policy may be found in the University Catalog.

      I registered for both blocks. Should I purchase books for all of my classes (even the ones that begin during the second block)?
      You are encouraged to obtain textbooks by block instead of semester. This will allow for flexibility to adjust your class schedule should the need arise.

      When will I get my final grades?
      Final grades are available 10 working days at the conclusion of each block.

      If I take a block off, how will this impact my ability to receive financial aid?
      Enrollment is required to receive financial aid. You must be enrolled at least half-time to receive federal loans.

      If I take a block off, does this mean I have to start paying back my student loans?
      Your enrollment status is reported to the National Student Clearinghouse by the Registrar’s Office. The six-month grace period for student loan borrowers begins the day after you are no longer enrolled at least half-time. In addition, an in-school deferment for student loan borrowers requires at least half-time enrollment.

      How and when will financial aid be determined if I failed courses in the previous block? How will this affect me if I have registered for courses in the next block but failed courses in the previous one?
      Satisfactory Academic Progress (SAP) for financial aid will be reviewed at the end of each semester.

      How long are the breaks between blocks?
      Each semester has a one week break between each the first and second blocks.

      As a recipient of VA Benefits, what do I need to be aware of when registering for blocks? 
      For those utilizing the Post 9/11 GI Bill ®, the VA requires a student to be enrolled in more than half-time to be eligible to receive the monthly housing allowance (when applicable). Enrollment status (or training time) for students utilizing benefits like the Montgomery GI Bill or the Survivors’ and Dependents’ Educational Assistance directly correlates to the monthly rate they are eligible to receive. For more information on enrollment status and your VA benefit, please check the U.S. Department of Veterans Affairs website.

      GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website.

       

  • Background Check+

    • An increasing number of clinical training sites are requiring background checks before they will sign an affiliation agreement allowing medical students to participate in clinical experiences and training. Hospitals and health education centers are requiring proof to protect patients and decrease their liability. Such checks will be part of a student's lifelong process of documenting and re-documenting their career credentials, as well as assuring the public they are qualified and adhere to the best of standards.

      A.T. Still University requires applicants in the following programs to complete a background check prior to matriculation as a student:

      DOCTORAL PROGRAMS:

      • Doctor of Audiology – residential
      • Doctor of Athletic Training
      • Doctor of Dental Medicine
      • Doctor of Occupational Therapy
      • Doctor of Osteopathic Medicine
      • Doctor of Physical Therapy

      MASTERS PROGRAMS:

      • Master of Science in Advanced Physician Assistant Studies (clinical medicine track only)
      • Master of Science in Athletic Training
      • Master of Science in Biomedical Sciences
      • Master of Science in Occupational Therapy
      • Master of Science in Physician Assistant Studies

      CERTIFICATE PROGRAMS:

      • Certificate in Orthodontics
      • Certificate in Psychiatry and Behavioral Health
      • Graduate Certificate Program in Clinical Decision Making in Athletic Training

      Frequently Asked Questions

      Obtaining your background check

      To begin, visit StudentCheck and select your school-program from the “School” drop down list. Select your program from the “Program” drop down menu. Prior to clicking Submit, you will be required to select the package that is specific to your residential history for the last seven years. The packages are listed as Groups C, B, or A.

      If you are providing international residential history please use the street address or city fields to indicate the country. You may enter your state or province information in the state field or you can enter “XX” if not applicable.

      Package & Pricing Information

      Your background check is based on your residential history over the last 7 years. Use the tables below to determine which group/package you should select to begin your order.

      Residential History (last 7 years): Package to choose: Package Price:
      U.S. and/or Canada only Group C $49 - $54
      Group B country only Group B $144 - 157
      Group B country and the U.S. or Canada Group B $144 - 157
      Group A country only Group A $98 - $107
      Group A country and the U.S. or Canada Group A $98 - $107
      Two or more Group B countries, two or more Group A countries, or two or more Group B and Group A countries Select and pay for the package that includes one of the two or more countries of residence. Call PreCheck, Inc. at 866.961.6587 for a custom package and additional payment information. Locate and have ready your confirmation number so PreCheck, Inc. can find your original order in the system.
      Two or more Group B countries, two or more Group A countries, or two or more Group B and Group A countries AND U.S. or Canada Select and pay for the package that includes one of the two or more countries of residence. Call PreCheck, Inc. at 866.961.6587 for a custom package and additional payment information. Locate and have ready your confirmation number so PreCheck, Inc. can find your original order in the system.
      Country of residence does not appear on either the list of Group B countries or Group A countries . Contact PreCheck, Inc. to help you select the best package and a custom price by email at StudentCheck@PreCheck.com or by phone at 866.961.6587.


      All prices listed do not include tax and are subject to change by PreCheck, Inc.

      If you have any questions, please call PreCheck, Inc. at 866.961.6587.

      GROUP C COUNTRIES:

      • United States
      • Canada


      GROUP B COUNTRIES:

      • Andorra
      • Argentina
      • Austria
      • Belgium
      • Belize
      • Bolivia
      • Botswana
      • Brazil
      • Brunei Darussalam
      • Cape Verde
      • Chile
      • Colombia
      • Cook Islands
      • Costa Rica
      • Cyprus
      • Denmark
      • Ecuador
      • El Salvador
      • Federated States of Micronesia
      • Fiji
      • Finland
      • France
      • French Polynesia
      • Germany
      • Greece
      • Greenland
      • Guatemala
      • Guyana
      • Haiti
      • Honduras
      • Hong Kong
      • Iceland
      • India
      • Indonesia
      • Israel
      • Italy
      • Japan
      • Kenya
      • Kiribati
      • Korea
      • Liechtenstein
      • Lithuania
      • Luxembourg
      • Macau
      • Malaysia
      • Malta
      • Micronesia
      • Myanmar
      • Nauru
      • Netherlands
      • Nicaragua
      • Nigeria
      • Norway
      • Palau
      • Papua New Guinea
      • Paraguay
      • Peru
      • Poland
      • Portugal
      • Samoa
      • Singapore
      • Solomon Islands
      • South Africa
      • Spain
      • Suriname
      • Sweden
      • Switzerland
      • Taiwan
      • Thailand
      • Tonga
      • Tuvalu
      • Uruguay
      • Vanuatu
      • Vatican City
      • Venezuela
      • Zimbabwe


      GROUP A COUNTRIES:

      • American Samoa
      • Anguilla
      • Aruba
      • Australia
      • Bahamas
      • Barbados
      • Bermuda
      • Dominica
      • Dominican Republic
      • England
      • Grenada
      • Guam
      • Guadeloupe
      • Guernsey
      • Jamaica
      • Martinique
      • Mexico
      • New Zealand
      • Northern Ireland
      • N. Mariana Islands
      • Philippines
      • Scotland
      • St. Vincent & Grenadine
      • Trinidad & Tobago
      • Turk & Caicos
      • Virgin Islands (US)
      • Wales


      Your payment may be made securely online with a credit or debit card. You may also pay by money order, but that will delay processing your background check until the money order is received by mail at the PreCheck, Inc. office. For your records, you will be provided a receipt and confirmation page of your background check order placed through PreCheck, Inc.

      PreCheck, Inc. will not use your information for any other purposes other than a background check. Your credit will not be investigated, and your name will not be given out to any businesses. If you need assistance, please contact PreCheck, Inc. by email at StudentCheck@PreCheck.com or call 866.961.6587.

      Providing a hospital or clinic with access to the full background check report

      Once a background check has been completed, the student’s program is provided with a background check completion certificate. Details about the report are not included with this certificate. Occasionally, the hospital or clinic wants a copy of the full background check report. Check with the hospital or clinic to make sure the background check certificate will suffice. If it will, contact your clinical or rotation site coordinator for a copy of your background check certificate.

      If the hospital or clinic wants a copy of the full background check report, a student may:
      • Visit StudentCheck and you will find a sentence that reads “If you have already ordered your background check, you may go here to check the status”.
      • Click “here” and you will be prompted for your date of birth and social security number.
      • Click the Get Status button.
      • Download your report and submit it to the hospital or clinic. If you do not see your report, it may have been archived. Contact PreCheck, Inc. at 866.961.6587 to access your report.
      • If your report is older than 90 days, you will be charged a $15 fee by PreCheck, Inc.

      I need to order an additional, more recent background check

      If the clinical site wants a more recent background check, a student may place a new order through PreCheck Inc. using the same instructions listed under "Obtaining your background check". If only a certificate of completion is needed, that may be requested from your clinical or rotation site coordinator once the results of your background check have arrived.

      FAQs

      What does the background check consist of?
      • Criminal History Investigation (seven years)
      • Sexual Offender Registry / Predator Registry
      • Social Security Number Verification
      • Positive Identification National Locator with Previous Address
      • Maiden/AKA Name Search
      • Medicare / Medicaid Sanctioned, Excluded Individuals Report
      • Office of Research Integrity (ORI) Search
      • Office of Regulatory Affairs (ORA) Search
      • FDA Debarment Check
      • National Wants & Warrants Submission
      • Investigative Application Review (by Licensed Investigator)
      • Misconduct Registry Search
      • Executive Order 13224 Terrorism Sanctions Regulations
      • Search of Healthcare Employment Verification Network. (HEVN)
      • National Healthcare Data Bank (NHDB) Sanction Report - which includes the following:
        • A Sanction Check search was conducted to verify applicant's name(s) against the following database:

      Federal Agencies:

      1. Department of Health and Human Services (DHHS), Office of Inspector General (OIG), List of Excluded Individuals and Entities (LEIE)
      2. General Services Administration (GSA), Excluded Parties Listing System (EPLS) or those Excluded from Federal Procurement, No-Procurement and Reciprocal Programs
      3. Department of Health and Human Services (DHHS), Public Health Service (PHS), Office of Research Integrity (ORI), Administrative Actions Listing
      4. Food and Drug Administration (FDA), Office of Regulatory Affairs (ORA), Debarment List, and the Disqualified, Restricted and Assurances List for Clinical Investigators
      5. Department of Commerce, Bureau of Industry and Security, Denied Persons List
      6. Department of Health and Human Services (DHHS), Health Resources and Services Administration (HRSA), Health Education Assistance Loan (HEAL), List of Defaulted Borrowers
      7. Department of Treasury, Office of Foreign Assets Control, Specially Designated Nationals (SDN) and Blocked Persons List (Terrorists)
      8. And the following "Most Wanted" Lists: (a) Federal Bureau of Investigation (FBI) Ten Most Wanted Fugitives, (b) FBI Most Wanted Terrorist List, (c) Drug Enforcement Administration (DEA) Most Wanted, (d) Bureau of Alcohol, Tobacco and Firearms (ATF) Most Wanted, (e) U.S. Marshall Service Most Wanted, (f) Department of Homeland Security, Immigration and Customs Enforcement (ICE) Most Wanted.

      State Agencies:

      1. All State Agencies Reporting to the Office of Inspector General (OIG) of the Department of Health and Human Services (DHHS) and to the National Healthcare Data Bank (NHDB)
      2. Texas Health and Human Services Commission (THHSC) Medicaid and Title XX Provider Exclusion List and other State Medicaid Exclusion Lists, where available.

        The search report exceeds the U.S. Government minimum requirement for sanction screening as set forth in the DHHS-OIG's Compliance Program Guidance.

      Why do we require background checks on students?

      There are three primary reasons for performing these checks:
      1. A criminal record will likely prevent a student from receiving a professional license upon completion of the educational program. Most state licensing boards WILL perform a background search as part of the licensure process, and it would be unfortunate to complete an education, yet be unable to be granted a license.
      2. Hospitals in which students work as part of clinicals are required to have a background check report on file for all providers of hands-on patient care, whether they are employees of the hospital or not. (This includes nursing students.) Hospitals are putting their JCAHO (Joint Commission on Accreditation of Healthcare Organizations) certification at risk by having an unchecked individual present in their facility.
      3. It may be the case that a student has a criminal record and is not aware of it. For instance, an old conviction that is eligible to be purged from the student’s record must be expunged following a written request. If the student does not submit the written request, then the conviction will remain on the student’s record, even though it is eligible for removal. Such a conviction could prevent licensure or future employment. Finding out now allows the student to take the necessary steps to make proper amends. Also, if it is not possible to remove a conviction at present, it is recommended that the conviction be disclosed so that employment or licensure is not denied for providing false information.

      How long does the report take to complete?

      It is difficult to predict how long a report will take to complete.There are many variables involved with each report.Some reports take 3 days while others may take up to a month.Those with international searches or in more rural jurisdictions can sometimes take longer.Do not wait until the last minute to initiate your report!

      Do I get a copy of the report?

      Yes. Visit StudentCheck and click on “here”. Put in your SSN and DOB. If your application is complete, then you click on the application number to download and print a copy of your report. This feature is good for 90 days after submittal. After 90 days, you will be charged $14.95 for a copy of your report.

      What if there is a conviction on the report?

      The student is allowed by law to examine the report and will be contacted if they want to dispute any findings contained in it, if they are turned down for clinicals because of negative information found in the background report. If a conviction was wrongly reported, the student may request that the report be amended to change this mistake. However, the occurrence of such errors is very infrequent. In some cases, one conviction may not be a permanent barrier to employment. Simply being honest about one’s past can potentially answer questions about character that arise based on the report.

      I have a criminal record. What should I do?

      Disclose the crime on your PreCheck background application.

      Can the University share the report with a hospital?

      No. The background check belongs to the student and PreCheck, Inc. Students may download a copy of their report from PreCheck's website for free and share the information with the hospital. Students may access their report for free for 90 days after receiving the report. After the 90 days have passed, students will be charged a $15 fee for a copy of the report.

      I have been advised that I am being denied entry into the program because of information on my report and that I should contact PreCheck, Inc. Where should I call?

      The student should call PreCheck, Inc.’s Adverse Action hotline at 800.203.1654. Adverse Action is the procedure established by the Fair Credit Reporting Act that allows you to see the report and to dispute anything reported.

      Does PreCheck, Inc. need every street address where I have lived over the past 7 years?

      No, PreCheck, Inc. only needs the city and state.

      How do I provide my International Identifier?

      Our system is in the process of being updated to accommodate international identifiers. In the interim you may insert the numbers 111-11-1111

      For additional questions, contact PreCheck, Inc. at: 866.961.6587.
  • CampusNexus Student Portal+

    • Accessing the Student Portal +

      CampusVue is the University's student information system where you can access your grades and print an unofficial transcript, add/update your contact information, upload the required insurance acknowledgment form (residential programs only) and view your account billing and financial aid information.

      ACCESSING THE CAMPUSVUE PORTAL

      1. Open a web browser and login to the ATSU portal my.atsu.edu authenticating with your ATSU username and password.
      2. Under the Resources tab, click Academic Resources where you will find the CampusNexus Student Portal.
      3. Click on the CampusNexus Student Portal link.

      Contact Information +

      Your phone and address information on file with the Registrar's Office can be updated via the CampusVue student portal. Once you're in the CampusVue student portal, click on "My Profile" then "My Information". The page that comes up will be listed under the "Personal" tab. You can make changes to your current mailing address and phone number here. The address shown under the "Personal" tab is the one used by all University departments when corresponding with you via phone or postal mail, so this should always be current. However, most correspondence with you will be via your campus email address, so it is very important that you check your account regularly. By clicking on the "Addresses" tab, you can add or edit other address information.

      Do not change your campus email address. You can contact the ATSU Help Desk at helpdesk@atsu.edu to obtain instructions on configuring your campus email to forward to your personal email account.

      Emergency Contact Information

      In the event that an emergency arises which requires University personnel to make contact with someone concerning your well-being, it is important that we have the contact information on file for the individual(s) you list as your Emergency Contact. The following instructions will guide you through the process of adding/editing your Emergency Contact information, via the CampusVue student portal.

      Once you are logged into the CampusVue student portal, click on "My Profile" and then "My Information". You will then click on the "Addresses" tab and select "Add a New Address" as indicated below:

      Next, click the dropdown box associated with the "Address Type" and select "Emergency Contact Information" and supply the requested information. If you are unsure of their complete mailing address, just type "unsure" in the applicable fields.

      Remember to hit the "Save" button in the bottom right-hand corner. Refer to the illustration below.

      *The system will allow you to add multiple Emergency Contacts.

      Accessing Your Grades +

      Once you are in the CampusNexus student portal, on the left side of the page, click on the "Academics" link to access the following options:

      1. Degree Audit - Provides a list of all courses associated with your academic program. You may not be required to complete all of the courses listed in the degree audit. Please contact your academic program if you have questions concerning course requirements.
      2. Unofficial Transcript - You can print a copy of your unofficial transcript from the Degree Audit page.

      Grade Availability in the CampusNexus Portal

      Final grades for online programs are submitted to the Registrar's Office within 10 working days from the end of the quarter/semester. Residential program grades are submitted to the Registrar's Office within five working days from the end of the quarter/semester. The Registrar's Office posts grades within two working days of receipt.

      Questions concerning the Academics section of the CampusNexus student portal should be addressed to the Registrar's Office at registrarsoffice@atsu.edu or 660.626.2356.

      Upload Your Proof of Insurance Coverage +

      ATSU Student Health Insurance Requirements

      ATSU requires that all students enrolled in a RESIDENTIAL program maintain comprehensive health insurance coverage. Proof of adequate coverage as defined by ATSU must be presented to the Registrar's Office and must be maintained throughout the duration of enrollment. Failure to maintain continuous health insurance coverage may result in disciplinary action including possible suspension and/or dismissal.

      If your program of study requires you to relocate to a different state, you will need to check with your current provider to see if their coverage will extend to that state.  If it does not, you will need to obtain a new policy that does.

      Students are given flexibility to select a plan that best meets their needs.  Applying for health insurance, waiting to see if you are approved, and waiting for coverage to begin often takes 2 weeks or longer to complete. Do not wait until the last minute to purchase health insurance coverage.

      Proof of health insurance must be submitted, reviewed, and documented by the Registrar’s Office prior to the start of your first term to avoid any disciplinary action.

      FAQs

      How do I submit my proof of insurance coverage?

      An email from the Registrar’s Office will be sent to your ATSU email account when the CampusVue Student Portal is available for uploading your health insurance information. At that time, please follow the Submitting Proof of Health Insurance Coverage instructions. Do not send a copy of your health insurance card to the Registrar’s Office. Please check your ATSU email account regularly for the health insurance notification and other communication from ATSU.

      You will need Adobe Reader to view the instructional document. If you do not have Adobe Reader, you can download a version by visiting http://get.adobe.com/reader/.

      How do I update the University if I have changed policies?

      It is important that you notify the University if you change your health insurance policy within 24 hours of a change. The new information will need to be added to your student record. If you change health insurance policies, please complete the Proof of Health Insurance Form, save it, and email it to the Registrar’s Office at registrarsoffice@atsu.edu.

      Why is insurance coverage required?

      Students often ask why they are required to carry health insurance. There are many reasons including, but not limited to the following:

      • You may face financial hardship due to unexpected medical expenses.
      • You may be at high risk for illness or disease because of exposure to patients in clinical settings.
      • Hospitals require students to have and maintain health insurance.
      • A health insurance policy is a good form of preventive medicine.

      Do I have to maintain continuous insurance coverage?

      Yes, coverage must be maintained throughout the duration of enrollment. Failure to maintain continuous health insurance coverage may result in disciplinary action including possible suspension and/or dismissal.

      What do I do when I start rotations?

      Be sure an updated copy of your current coverage is on file. All regions require a copy of your health insurance information before you can start rotations.

      If you have additional questions, please contact the Registrar’s Office:

      P: 660.626.2356 or Toll free: 866.626.2878 ext. 2356
      F: 888.676.6701
      Email: registrarsoffice@atsu.edu

      Entering Personal Identifier +

      Go to the ATSU portal at my.atsu.edu. Go to Resources/My Tools and click on the CampusVue Student Portal. In CampusNexus click on My Profile and My Information.

      To add your Personal Identifier, click on the Additional Information Tab and then click Edit.

      Enter your Identifier in the box and then click Save.

  • Contact Us+

    • Registrar department group photoAn inquiry to the Registrar's Office by email or phone message will receive a response within 24 hours during normal business hours.

      Contact information for the Registrar's Office is listed below:

      Registrar's Office
      A.T. Still University
      800 W. Jefferson St.
      Kirksville, MO 63501
      660.626.2356 (phone)
      866-626-2878 x-2356 (toll free)
      888.676.6701 (fax)
      registrarsoffice@atsu.edu

      The Registrar's Office provides services to all schools of A.T. Still University, including:

      • Arizona School of Dentistry & Oral Health
      • Arizona School of Health Sciences
      • Kirksville College of Osteopathic Medicine
      • Missouri School of Dentistry & Oral Health
      • College of Graduate Health Studies
      • School of Osteopathic Medicine in Arizona

      Registrar Team:

      Deanna Hunsaker

      Deanna Hunsaker, DHEd
      Registrar
      660.626.2356
      dhunsaker@atsu.edu

      Amy McCarty

      Amy McCarty, BA
      Associate Registrar
      660.626.2356
      amccarty@atsu.edu

      Katie Clay

      Katie Clay, MEd
      Assistant Registrar
      660.626.2356
      kclay@atsu.edu

      Whitney Marrs

      Whitney Marrs, BS
      Online Enrollment Coordinator wmarrs@atsu.edu

      Terri Smiser

      Terri Smiser, BS
      Enrollment Coordinator
      660.626.2553
      tsmiser@atsu.edu

      Elaine Wilson

      Elaine Wilson
      Records Coordinator
      660.626.2356
      ewilson@atsu.edu

      Jacqueline Riggins, MPH

      Jacqueline Riggins, MPH
      Records Coordinator
      480.265.8068
      jriggins@atsu.edu

  • Diploma Information+

    • Diploma name

      The name on your diploma will appear as it is listed in the CampusNexus system (First, Middle, Last). The CampusNexus portal will not show middle name but it will show on the unofficial transcript. Please review your name there. Learn how to find your unofficial transcript. If you have had a name change, you will need to submit a name change form along with legal documentation to the Registrar's Office prior to your graduation date. Students who do not make any necessary name changes prior to graduation will be charged to re-order a diploma in a different name.

      Complete the name change form (pdf)

      Address

      Your diploma will be mailed to the address listed within the CampusNexus system as of your graduation date. It is your responsibility to update your address on the portal if you relocate.

      Address Update

      Time frame

      Diplomas can take up to 6-8 weeks to receive after your graduation date. They are ordered after all grades are received at the end of the semester and are shipped directly to graduates from our vendor.

      Diploma sizes

      Doctorate — 18x14
      Masters — 11x8.5
      All diplomas are printed to be displayed horizontally.

      Diploma copies

      If you need a PDF copy of your diploma, please contact the Registrar’s Office (registrarsoffice@atsu.edu). Copies are only available for graduates who completed their program after February 1, 2013.

      Diploma replacement or duplicate diploma

      This procedure outlines situations that qualify for a free reprint of a diploma and when it is the financial responsibility of the graduate.

      1. Diplomas damaged during shipping, ATSU will replace the diploma at no cost upon receipt of a photo documenting the damaged diploma.
      2. Diplomas with incorrect information due to ATSU error or diploma vendor error, ATSU will replace at no cost to the graduate.
      3. Graduates with a name change who did not submit prior to graduating, payment is required to order a new diploma with the new name.
      4. Diplomas lost due to graduate not updating their address on the CampusNexus portal, graduate will be charged for replacement diploma. If address was correct and the diploma was lost in the mail, graduate will not be charged.
      5. Graduates must notify ATSU of their missing diploma within 6 months of their graduation date to receive a new diploma at no charge. After 6 months graduates will be charged for reprints.
      6. Diplomas that are returned, ATSU will attempt to resend one additional time. Diplomas returned a second time, graduate will need to pay for shipping. Diplomas returned and the graduate does not reply to request for a new address within 6 months, diploma will be destroyed and graduate will have to request a reprint and payment will be required.

      Diploma replacement or duplicate request change form (pdf)

  • F-1 Student Visa+

    • International Students+



      International Students seeking to enter a program of study at A.T. Still University (ATSU) must obtain an appropriate visa issued by the U.S. Government. The residential programs at ATSU are approved to issue a U.S. Department of Homeland Security Form I-20. Upon receiving the completed Form I-20 from ATSU, you will be able to apply for an F-1 student visa.

      *** The ATSU Registrar serves as the advisor to International F1 Student Visa holders. ***

      To obtain information related to ATSU's admissions requirements for international students, please review the school’s admissions requirements by selecting the school for which you are seeking enrollment.

      Kirksville College of Osteopathic Medicine
      School of Osteopathic Medicine in Arizona
      Arizona School of Health Sciences
      Arizona School of Dentistry & Oral Health

      Obtaining an I-20 from ATSU +



      International applicants requesting a Certificate of Eligibility (Form I-20) must provide documentation of sufficient funds to cover all first year costs including, but not limited to: tuition, fees, books, supplies, equipment, and living expenses. The Financial Services Office will provide a budget outlining these costs. A form I-20 will not be issued until all required financial documentation of ability to pay is provided. Please complete the form and submit any required documents described below. Additionally, the same financial documentation must be provided prior to the beginning of each academic year.

      Requirements for obtaining an I-20 from A.T. Still University

      • You must be admitted to an on-campus degree program.
      • You must provide the required financial documentation showing your ability to pay all costs associated with your program. Acceptable documentation can be in the form of a bank statement, investment statement, affidavit from a U.S. sponsor, or documentation of pre-approval for a private loan, along with the financial statements of a credit-worthy co-signer.
      • You must complete the A.T. Still University Financial Statement and Certification form. Contact the Registrar to obtain this form.

      All financial support documents submitted must be:

      • Original documents or certified true copies (faxes and copies will not be accepted)
      • Dated within twelve months of the intended date of enrollment or time of I-20
      • In English or with an official translation into English attached

      Funding from Family or Friends

      • Must complete an I-134 Affidavit of Support, if the sponsor is a U.S. citizen or permanent resident.
      • Bank statement or letter must be on bank letterhead and include the name of the account holder, account number, and specific amount of funds.
      • The name of the sponsor on the affidavit of support must match the name of the account holder on the bank statement or letter.

      Self-Funding

      • Bank statement or letter must be on bank letterhead and include the name of the account holder, account number, and specific amount of funds.
      • The name of the account holder on the bank statement or letter must be that of the student/applicant requesting the I-20.
      • All financial support must be readily accessible. That is, you must be able to access the funds within 24 hours. Therefore, stocks, bonds, and life insurance policies are generally not acceptable. Income tax statements, proof of property ownership, and employment letters are not readily accessible funds and not accepted.

      Transferring your I-20 from another U.S. school

      Overview:
      For F-1 students, the process for transferring from one U.S. school to another is quite easy. You simply need to have your immigration record electronically transferred from your current school to ATSU.

      Steps to transfer your immigration record

      • You are officially accepted to ATSU and have paid all required acceptance fees.
      • Contact the ATSU Registrar at 660.626.2356 or registrarsoffice@atsu.edu to obtain the ATSU Transfer Request form and discuss requirements for obtaining an I-20 from ATSU.
      • Notify the Designated School Official (usually an International Student Advisor) at your current school that you will be attending ATSU and need to transfer your SEVIS immigration record. Make sure you meet your current school's requirements for transfer. They may or may not request your written consent to transfer. Provide the school official with the ATSU Transfer Request form for their completion and return to the ATSU Registrar.
      • Discuss with a Designated School Official at your current school the date you want to transfer your immigration record from your current school to ATSU.
        • The date you transfer schools is called your "release date."
        • As of this date, your SEVIS immigration record can no longer be accessible by your current school and will be accessible by ATSU.
        • The date must be between the end of the semester/quarter at your current school and the beginning of the next semester/quarter/quarter at ATSU.
        • The date must be prior to 60 days after the completion date of your program or optional practical training.
        • Know that your employment authorization will be affected by your transfer date.
      • The Designated School Official at your current school will submit your transfer request to SEVIS. The Designated School Official may want to know ATSU’s Immigration ID number, which is provided on the ATSU Transfer Request form.
      • On your release date, SEVIS electronically transfers your SEVIS record to ATSU through the SEVIS database.
      • ATSU will be able to generate you a new I-20 on or after your release date, provided that all other ATSU requirements for international students have been satisfied.

      Employment +

      Employment while in the U.S.

      Work options are a benefit of the F-1 visa. There are rules for each of the employment options. Failure to follow the rules or working illegally means that you will be out of status and must be reinstated.

      On-Campus Employment

      F-1 students do not need USCIS permission to accept employment on-campus. However, the employment must meet the criteria stated below and also shown on the USCIS website. Prior to engaging in on-campus employment, you are required to contact the Registrar.

      • You can work up to 20 hours per week on campus when classes are in session.
      • You can work over 20 hours per week on campus during holiday or other designated breaks.
      • You are not eligible for "work study" employment.
      You are NOT allowed to work off campus without special permission from USCIS. Refer to OPT and CPT information for additional details.

      OPT Employment+

      Optional Practical Training (OPT) is off-campus employment that is related to your major field of study and is a benefit of the F-1 visa status. Helpful information regarding OPT can be found on the USCIS website.

      Before You Apply for OPT

      What is Optional Practical Training? OPT is off-campus employment that is related to your major field of study. OPT is a benefit of the F-1 visa status.

      Who is eligible for OPT? An F-1 student who is eligible to apply for OPT must have been in lawful F-1 status for one full academic year prior to applying for OPT. Available both before and after completion of your academic program, but different rules apply to pre- and post-completion OPT. If you have questions about whether or not you are eligible, contact the Registrar.

      What is Curricular Practical Training (CPT)? CPT permits employment to fulfill a course requirement before graduation only. CPT requires the offer of a specific job. Please ask the Registrar if you are not sure if you need OPT or CPT.

      When can I use my OPT? Eligible F-1 students may engage in optional practical training for a total of 12 months:

      • After completion of a course of study
      • After completion of all course requirements if engaged in thesis or dissertation research
      • While school is in session, provided that it does not exceed 20 hours per week in any given week while school is in session
      • During the summer or winter break of the regular academic year.
      If I had CPT, can I still have OPT? Yes, provided that you did not have CPT full-time for twelve months.

      When You Apply for OPT

      What are the requirements needed to apply for OPT? You don't need a job offer in order to apply for OPT, but you must apply for OPT before you complete your studies. One can apply as early as possible within the last semester/quarter of studies.

      How do I apply for OPT? To apply for OPT, complete the steps listed below:
      • Step 1: Review the OPT Checklist provided by Registrar
      • Step 2: Complete the I-765 Application USCIS form I-765
      • Step 3: Mail the Application to USCIS, Nebraska Service Center

      Please contact the Registrar if you have questions after you have read the information on this website and have completed all the forms to the best of your ability.

      Submit the I-765 application and supporting documentation to USCIS. Your application should include:

      • Check or Money Order to USCIS
      • 2 OPT photos cut to size (Refer to I-765 for Instructions)
      • I-765 Application
      • A copy of both sides of your new SEVIS I-20 requesting OPT, signed by the Registrar within 30 days. Do not send your original I-20 to USCIS.
      • A copy of your I-94, front and back
      • A copy of your passport photo page, passport expiration date page and your visa (If your passport is extended on another page, include that page as well)
      • A copy of any previous Employment Authorization Document (EAD card) you have received from USCIS, if applicable (e.g., OPT authorized for a different degree).
      • If you have received an EAD before, also include copies of all previous I-20s.
      • Send your completed application and supporting documents to the Nebraska Service Center address shown on the I-765 instructions.
      What does the Registrar do in the OPT process? While the Registrar can recommend OPT permission, it is the USCIS that must approve the OPT. The Registrar will verify that you are in lawful F-1 status and then make a notation on the third page of your I-20. You are required to provide the employment start date which will be submitted to USCIS and appear on your I-20. This date will start the 12 months of OPT eligibility.

      What documents should I send to USCIS for OPT? Refer to Step 3 for information on which documents to include and where to send your application.

      Is there a special way to mail the documents? You cannot apply for OPT in person at the USCIS office. The application must be submitted by mail. Do not use any type of mail service that would require USCIS to sign for the envelope. Courier service not requiring a signature can be used.

      Rather than apply for OPT early in the semester/quarter, isn’t it a better idea to wait until I have a job offer? If you wait until you have a job offer before you apply for OPT, you risk delaying the start of your employment, which can, in turn, often mean losing the job offer. It can take up to 120 days to receive OPT work authorization and most employers are unwilling to wait that long to fill a position.

      After I apply for OPT, can I change my start date? If you have not yet completed your studies AND your OPT application has not been processed by Immigration, then it might be possible to change the start date on your OPT. However, anytime that we try to make a change on an application that has already been sent to the Service Center, there is a risk that the change will not be implemented at the time of adjudication of your application. Once an application has been approved, we cannot change the start date.

      Where can I get my receipt "LIN" number? You will receive a Form I-797 "Notice of Action" from the USCIS approximately two weeks after you mail your application to USCIS. The "LIN" number is the receipt number printed in the upper left corner of the USCIS Form I-797 "Notice of Action" receipt. If you have your "LIN" number you can check the status of your application online.

      When You Have OPT Authorization

      When can I start work under OPT? When you have the EAD and the start date of employment authorization (shown on the EAD) has arrived. If your EAD arrives later than the date your employer wishes you to begin working, you may not begin to work early. You cannot begin to work until the EAD card is in your hand and the start date has arrived.

      Does OPT employment need to be full-time? If you have completed your studies, OPT employment must be full time.

      Can I change employers during my OPT? Yes. As long as the employment is related to your field of study, you can work for any employer.

      What type of visa am I on and can I travel outside the U.S.? OPT is not a different visa. A person with OPT authorization is an F-1 student holding an EAD for OPT. Refer to the OPT Travel Regulations for more information.

      OPT Travel Regulations

      If you have graduated and your OPT is pending: You may travel outside the U.S. and reenter the U.S. while your OPT application is pending in order to resume searching for a job. In order to reenter the U.S., you will need:

      • Valid passport
      • Valid F-1 visa
      • I-20 signed for travel within six months
      • I-797 receipt notice (OPT receipt)
      If you have graduated and your OPT has been approved: You may travel outside the U.S. only if you have a job offer or you are returning to a job. In order to reenter the U.S., you will need:
      • Valid passport
      • Valid F-1 visa
      • I-20 signed for travel within six months
      • EAD card
      • Letter from your employer stating that you need to return to the U.S. to resume working
      If you have not graduated: You may travel outside the U.S. and reenter the U.S. because you are still a student. In order to reenter the U.S., you will need:
      • Valid passport
      • Valid F-1 visa
      • I-20 signed for travel within six months
      • Letter from the Registrar stating that you have not yet graduated


      When You Finish OPT

      How long can I stay in the U.S. after my OPT expires? 60 days.

      Can I return to school after completing OPT? Yes, provided you obtain a new I-20 for the next program of studies within 60 days of your OPT expiration. This will require you to complete the USCIS procedure for moving to a new level of studies (if you resume studies at ATSU) or the procedure for a school transfer (if you go to a different school).

      I already finished a year of OPT and I want to return to school. When I finish can I have another year of OPT? Yes, provided your degree is at a higher level than your previous degree (e.g. you have a M.S. and are now working on a Ph.D.). You also must meet the OPT eligibility requirements.

      CPT Employment+

      Curricular Practical Training (CPT) allows F-1 students to take academic internships off campus. The requirements of CPT are:
      • The internship must be related to the student's field of study
      • The internship must be required by the department or advisor
      • The student must receive academic credit and a grade for the internship

      CPT is employer-specific. Therefore, students must have been offered a position in writing before CPT can be approved. The internship can be either paid or unpaid.

      The Application Process

      To apply for CPT, students should first meet with the Registrar to discuss the internship and then submit the Curricular Practical Training Agreement. The Registrar will review your application for approval.

      Frequently Asked Questions

      What is curricular practical training? Curricular Practical Training (CPT) is an employment authorization that allows F-1 students to work off campus in a work/study program such as an internship, cooperative education, or any other type of required internship or practicum which is offered by sponsoring employers through cooperative agreements with the school. Must be an integral part of an established curriculum.

      Who is eligible for CPT? An F-1 student who has been in lawful status for one full academic year and has not completed their course of study. Exception exists for graduate students whose program requires immediate curricular training.

      When can I apply? You can apply at any time, provided you are qualified. Available only before completion of studies.

      Do I need a job offer to apply? Yes. CPT can only be authorized for a specific job. This job cannot change during the CPT.

      Do I need to be enrolled while doing my CPT? Yes. You MUST get academic credit for your CPT, even if your CPT is during the summer semester/quarter.

      Do I need to apply to USCIS for CPT? No. The Registrar can authorize your CPT. Authorization is documented in SEVIS and a new I-20 with approval notation is issued.

      How do I apply for CPT? To apply for CPT, students should first meet with the Registrar to discuss the internship and then submit the Curricular Practical Training Agreement.

      How will CPT affect OPT in the future? If you have full-time CPT for a total of 12 full months (365 days), you will not be eligible for OPT.

      What happens if I am authorized for CPT and then I change my mind or lose my job? You must notify your Registrar immediately in order to cancel your CPT with USCIS.

      Useful Links +



      Please note that following the links below will take you out of the ATSU website.

      Government

      Maintaining Status +



      It is your responsibility to comply with all Immigration regulations that apply to non-immigrant students. If you are not sure whether or not an action will affect your immigration status, please contact the Registrar before taking that action. Visit the USCIS website for additional information related to maintaining your status.

      If you violate your immigration status, you will not be able to work on or off campus, engage in practical/academic training, or transfer schools until you have been reinstated to F-1 Status. You may be required to leave the United States. Refer to the reinstatement guidelines at the USCIS website for more information.

      Basic requirements for maintaining your status include:

      • Not engaging in unauthorized employment
      • Having a valid passport
      • Having a valid I-20
      • Maintaining a full course load

      Valid Passport

      In general, passports are valid if they have not expired. Do not let your passport expire while you are in the U.S. Below are instructions for renewing your passport and information on traveling with your passport.

      Renewing Your Passport
      Your passport should be valid at all times. If your passport is near expiration, please contact your country’s embassy or consulate. They will give you instructions on how to renew your passport. This process can take anywhere from three-six months, so please plan accordingly.

      Traveling with Your Passport
      Your passport must be valid for at least six more months at the time you re-enter the U.S. Some countries have passport agreements with the U.S. that would allow you to enter with less than six months remaining on your passport.

      Valid Documents

      Travel Documents
      When you travel to the US, you need to make sure you have the following documents with you:
      • I-20 with current signature (I-20 requires a current signature every 12 months or every 6 months while on OPT)
      • Valid passport (valid for at least six months after your arrival)
      • An F-1 visa
      • The same proof of financial ability that you used to obtain your I-20 and visa
      At the Port of Entry
      A visa does not guarantee entrance into the US. The USCIS has the authority to deny admission at the port of entry. While traveling, carry important documents with you. Do not place them in a suitcase.

      Things to expect when coming into the United States
      • Be sure to have all of your documents in order upon arrival. Before leaving the airplane, the flight attendant will pass out an I-94 card for you to fill out with information regarding your arrival in the United States. You need to keep this card throughout your stay in the United States, as it shows that you have entered the United States legally.
      • At the port of entry into the United States, immigration officials will inspect your passport, visa, and statement of financial support. Have these documents out and ready for the officials.
      • The officials will stamp your documents as proof of your legal entry into the United States.
      • Your I-94 card is usually stapled in your passport. It documents your entry, including your status and the length of time you can stay in the United States.

      Enrollment Guidelines

      You must take enough credits each semester/quarter in order to maintain your F-1 nonimmigrant status. Contact the ATSU Registrar for additional details.

      Travel Basics (Updating I-20) +

      Travel Basics

      • You may travel freely within the U.S. at any time.
      • You may leave the U.S. at any time. Note, however, that you may need a visa to enter other countries. Please check with the relevant embassy to determine entry requirements for any country you are planning to visit during your travels.
      • If you re-enter the U.S., you must have all necessary documents with you.
      • We recommend that you carry your I-20 and passport with you when you travel.
      DOCUMENTS REQUIRED FOR INTERNATIONAL TRAVEL & RE-ENTRY WHEN TRAVELING OUTSIDE THE U.S. FOR FIVE MONTHS OR LESS

      Visit the Immigration and Customs Enforcement (ICE) website for additional details.

      Please note that the requirements below apply to dependents as well.
      • Passport (must be valid for six months beyond the date of re-entry)
      • Valid U.S. Visa for your current visa status. See the ICE website for exceptions.
      • I-20 signed for travel
        • Travel signatures are valid for one year. However, if you have approved OPT, travel signature is valid for six months.
      • Financial document (e.g., bank statement) showing proof of necessary funds to cover tuition and living expenses.

      AT THE BORDER

      What happens to my I-94 card when I leave and re-enter the U.S.?
      • When you leave the U.S., you will give this document to border officers or airline officials.
        • Exception: When traveling to Canada, Mexico, and most Caribbean islands, you may be allowed to keep your I-94 if you will be out of the U.S. for less than 30 days.
      • When you return to the U.S., you will receive a new I-94.
      What happens when I cross the border into the U.S.?
      • Have your passport, visa, and I-20 or DS-2019 ready for the Immigration officer.
      • The Immigration officer will put a stamp on your:
        • I-20 (if there is not a stamp on page one of the document)
        • I-94 (unless you are returning with the same I-94)
        • The stamp will list your immigration status and "D/S" (Duration of Status).
        • You will have your fingerprints taken and possibly have your photo taken.
      What should I do if I have problems at the border?
      • Ask the border officer to call the University Registrar at 660.626.2356 or 866.626.2878 ext. 2356. They can also send an email to dhunsaker@atsu.edu.
      • Ask the border officer for an I-515 which is a document that allows you into the U.S. for 30 days.
      • If you receive an I-515, please make an appointment with the Registrar following your return to campus.

      KEEPING YOUR DOCUMENTS VALID

      How do I make sure my passport is valid?
      • Your passport must be valid for at least 6 more months at the time you re-enter the U.S.
      • Some countries have passport agreements with the U.S. which would allow you to enter with less than six months remaining on your passport.
      • Contact your country's embassy or consulate for instructions for renewing your passport.
      How do I renew my visa?
      • If your visa has expired or you have used all of the entries, you must have it renewed at a U.S. embassy or consulate.
      • You may go to a U.S. embassy or consulate in your home country or another country.
      • Review instructions for renewing your visa.
      How do I make sure my I-20 is valid for re-entry?
      • Please review your I-20 before you travel. If an update is needed, contact the Registrar’s Office so that you may receive a new document or travel signature before leaving the U.S. Page 3 of your I-20 requires a current signature every 12 months or every 6 months while on OPT.
      • If a new signature is needed, notify the Registrar’s Office in MO or Assistant Vice President – Student Affairs in AZ at least 1 week prior to travel. If you are not on the MO or AZ campus, you will need to request a new signed copy be mailed to you.
        • If you do not have time to wait for regular mail, you can request your updated I-20 be sent via FedEx Overnight using the I-20 FedEx Request Form (pdf). There is a $25 fee to mail within the US. Due to varying international rates, the FedEx fee may be greater than $25. If mailing to an international address, any FedEx fee greater than $25 will be charged to your credit card. Please allow a 1-2 day processing time for all requests.
        • You are also welcome to mail us your own prepaid envelope.

      Glossary of Terms+

      Glossary of Terms

      Admission Number: a unique 11 digit number assigned to non-immigrants as they enter the U.S. This number can be found on the I-94 Arrival / Departure Record.

      Arrival / Departure Record: Form I-94 which is processed at the port of entry, and includes USCIS Admission Number, date and place of entry, visa classification, and length of time the person is permitted to remain in the U.S.

      Certificate of Eligibility (I-20): forms issued by an institution for a student or scholar to use in applying for a visa to enter the U.S.

      Curricular Practical Training (CPT): permission given to an F-1 student by a Designated School Official to engage in employment that is an integral part of the established curriculum.

      Designated School Official (DSO): an employee with USCIS authorization to sign I-20s.

      "D/S": Duration of Status- length of time in which a student can remain in the U.S. while maintaining non-immigrant visa status.

      Employment Authorization Document (EAD): a photo ID card issued by USCIS to authorize work permission.

      Full-course of study: The number of credits a student must take to maintain non-immigrant visa status.

      Non-Immigrant: someone who is admitted to the U.S. for a specific purpose and temporary period of time.

      Optional Practical Training: permission given to F-1 students to engage in employment directly related to the field of study.

      Out-of-Status: when a non-immigrant fails to comply with all of the conditions of his/her immigration status.

      Passport: biographical booklet issued by a national government to its citizens to allow for travel to other countries and return to home country.

      Reinstatement: an application procedure to have a non-immigrant visa status revalidated after falling out-of-status.

      Student & Exchange Visitor Information System (SEVIS): Department of Homeland Security's web-based system for maintaining information on international students.

      U.S. Citizenship and Immigration Services (USCIS): the U.S. government agency responsible for controlling the borders of the U.S. and for providing services to non-U.S. citizens in the U.S.

      U.S. Immigration and Customs Enforcement (ICE): has a broad range of law enforcement authorities, with responsibility for enforcing more than 400 federal statutes related to national security and public safety.

      Visa: a label in a passport indicating the classification in which one may apply for entry to the U.S.
  • Faculty & Staff Resources+

    • Faculty and staff can find information related to processes completed with the Registrar's Office and the forms needed to complete these tasks through the Faculty & Staff Support site (ATSU username and password requried). Contact the Registrar's Office should you have questions.

  • FERPA - Student Privacy+

    • Student Privacy +

      A.T. Still University is committed to protecting the privacy rights of its students. The Family Educational Rights and Privacy Act (FERPA) sets forth requirements regarding the privacy of student records. FERPA governs the release and access to education records maintained by an educational institution. Any educational institution that receives funds under any program administered by the U.S. Secretary of Education must comply with FERPA. Questions concerning FERPA can be emailed to registrarsoffice@atsu.edu.

      FERPA Policy Statement +

      A.T. Still University is committed to protecting the privacy rights of its students. The following information covers the basic privacy issues related to student records, under the Family Educational Rights and Privacy Act (FERPA). Questions concerning FERPA can be emailed to registrarsoffice@atsu.edu.

      EDUCATION RECORDS

      An education record is any record maintained by the University or agency or party acting for the University from which a student can be personally identified. Records may be in any form and include, but not limited to: written documents, computer media, video or audio tape, photographs, microfilm, microfiche, and electronic files.

      Education records do not include:

      • Sole possession records – a record kept by a faculty or staff member if it is kept in the sole possession of the maker of the record and is not accessible or revealed to any other.
      • Law enforcement records
      • Employment records
      • Medical records
      • Alumni records

      STUDENT RIGHTS

      The Family Education Rights and Privacy Act of 1974, also known as the Buckley Amendment, is a federal law designed to protect the privacy of educational records and guarantees students the following rights:

      • The right to inspect and review their education records. Students who wish to review their education records should complete the Request to Review Records (pdf) form and submit it to the Registrar's Office. The Registrar's Office or an appropriate University staff person will make the needed arrangements for access and notify the student of the time and place where the records may be inspected. Access must be given 45 days or less from receipt of the request.

      When a record contains information about more than one student, the student may inspect and review only the records which relate to him/her.

      A.T. Still University is not required to provide copies of educational records, unless distance prevents the student from access. Reasonable fees for copies of records may be charged by the University.

      • The right to request the amendment of the student’s education records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights.
      Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

      If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment.

      Upon request, the University will arrange for a hearing, and notify the student, reasonably in advance of the date, place and time of the hearing.

      The student may have an adviser present at the hearing. If the student desires to have an adviser present, he/she must notify the hearing panel of this fact, in writing, no less than two working days prior to the hearing. Advisers must be members of the A.T. Still University community (i.e. current students, faculty, staff). This adviser serves as a support person to the student and may not speak for the student, nor address the hearing panel. If the student requests to have private legal counsel present, the hearing panel may reschedule the hearing so that A.T. Still University legal counsel may be present.

      The student shall be afforded a full and fair opportunity to present written evidence relevant to the issues raised in the original request to amend the student’s education records.

      The hearing will be conducted by a three-person panel comprised of University officials who do not have a direct interest in the outcome of the hearing. The panel will be appointed by the Vice President for Student Affairs. The hearing panel will prepare a written decision, within 10 business days of completion of the hearing, based solely on the evidence presented at the hearing. The decision will include a summary of the evidence presented and reasons for the decision. If the University determines that the challenged information is inaccurate, misleading, or in violation of the student’s right of privacy, it will amend the record and notify the student, in writing, that the record has been amended.

      If the University determines that the challenged information is not inaccurate, misleading or in violation of the student’s rights of privacy, it will notify the student or their right to place with the record a statement commenting on the challenged information and/or a statement setting forth the reasons for disagreeing with the decision. The statement will be maintained as part of the student’s education records as long as the contested portion is maintained. If the University discloses the contested portion of the record, it must also disclose the statement.

      Grades and academic performance evaluations may be challenged under this procedure only on the basis of the accuracy of their transcription.

      • The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
      One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as the National Clearinghouse, an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official performing his or her tasks.

      A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

      • The right to file with the U.S. Department of Education a complaint concerning alleged failures by University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605
      • The right to obtain a copy of the University’s student records policy. A copy of the policy can be obtained from the Registrar's Office.
      FERPA rights apply to all students in attendance and former students. FERPA rights do not apply to deceased students or persons who have applied but not attended. Request for records of a deceased student will be reviewed on a case-by-case basis. The University reserves the right to deny the request.

      FERPA rights begin on the first day of enrollment in an ATSU academic program.

      ANNUAL NOTIFICATION

      Students will be notified of their FERPA rights via ATSU's website and during their orientation session. A copy of the policy can also be obtained by contacting the Registrar's Office.

      RIGHT TO REFUSE ACCESS

      A.T. Still University reserves the right to deny transcripts or copies of records not required to be made available by FERPA, if the student has unpaid financial obligations to the University or if there is an unresolved disciplinary action against the student.

      DIRECTORY INFORMATION

      A.T. Still University has identified the following items as Directory Information: Name, address, telephone number, email address, dates of attendance, class, full-time/part-time status, previous institutions(s) attended, major field of study, awards, honors, degree(s) conferred (including dates), class roster, class schedule, and photographs.

      These items may be released without the prior written consent of the student. However, it is our policy not to do so, unless it is deemed to be in the best interest of the student.

      Students reserve the right to request in writing that directory designated items be restricted from public disclosure. If they wish to do so, students may fill out a Nondisclosure of Directory Information Form (pdf). The nondisclosure restriction will remain in effect until the Registrar's Office is notified in writing by the student to remove the FERPA restriction.

      A.T. Still University assumes no liability if honoring the nondisclosure request has a negative effect for the student.

      NON-DIRECTORY INFORMATION

      Non-directory information is any information considered personally identifiable, such as social security number, student ID, race, ethnicity, nationality, gender, academic standing, and any information not identified as directory information. This type of information cannot be released without the prior written consent of the student, except under the following:

      1. To schools in which the student seeks or intends to enroll
      2. To federal, state, and local authorities involved in the audit or evaluation of compliance with educational programs.
      3. To comply with a judicial order or subpoena
      4. In connection with financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid.
      5. To organizations conducting studies for or on behalf of educational institutions
      6. To accrediting organizations
      7. To the parents of a student, who are considered a dependent student under the Internal Revenue Code.
      8. When a health or safety emergency is apparent
      9. To an alleged victim of a crime of violence, the results of a disciplinary hearing may be disclosed.
      10. To school officials with a legitimate educational interest.

      RECORD OF REQUESTS FOR DISCLOSURE

      The Registrar's Office will maintain a record of all requests for and/or disclosures of non-directory information from a student’s education records, as required under FERPA regulations. The record will indicate the name of the party making the request, any additional party to whom the information may be re-disclosed (if any), and the legitimate interest the party had in requesting or obtaining the information.

      STAFF & FACULTY

      All employees of ATSU are required to read and sign the ATSU Staff Handbook which addresses FERPA. Annually employees are asked to review FERPA and the online FERPA tutorial during the annual employee training. In addition, the Registrar's Office will periodically send FERPA reminders and information through a variety of distribution methods.

      GRADING POLICY

      A.T. Still University adheres to the grading practices recommended under FERPA. Grades are not posted in a public manner either by student name, social security number, or student identification number. FERPA permits the posting of grades only if the student is assigned a unique identifier known only to the student and the faculty member.

      PARENTAL ACCESS

      If a student is not a dependent for tax purposes, the parent has no right to access student record information about the child unless the parent has the child's written permission. However, if the student is claimed by the parent as a dependent for income tax purposes on their most recent Federal Income Tax form, then student record information may be released at the discretion of the University to the parent, as long as a copy of the applicable page from the parent's most recent income tax return is provided to the University and it verifies dependency. Full rights are given to either parent, regardless of who claims the child as a dependent, unless the institution has been provided with evidence that there is a court order, state statute, or legally binding document limiting those rights, such as divorce, separation or custody orders.

      TYPES, LOCATIONS AND CUSTODIANS OF EDUCATION RECORDS

      The following is a list of the types of records maintained by A.T. Still University, their locations and custodians.

      Record Type Custodian ATSU Location
      Admission Records upon matriculation and Cumulative Academic Records Registrar's Office Kirksville, Mo. & Mesa, Ariz.
      Financial Assistance & Work Study Records Financial Services & Human Resources Kirksville, Mo.
      Background Check Registrar's Office Kirksville, Mo. & Mesa, Ariz.
      Health Insurance - Students Registrar's Office Kirksville, Mo. & Mesa, Ariz.
      F-1 Student Visa Records Registrar's Office Kirksville, Mo. & Mesa, Ariz.
      Tutoring Records Director of Learning and Disability Resources Kirksville, Mo.
      Counseling Records Director of Mental Health Wellness Counseling Kirksville, Mo.
      Financial Records ( i.e. tuition billing and payments) Controller’s Office Kirksville, Mo.
      Student Conduct Records Kirksville Students Vice President for Student Affairs - Kirksville Kirksville, Mo.
      Student Conduct Records Mesa Students Assoc. Vice President for Student Affairs - Mesa Mesa, Ariz.
      Student Employment Records Human Resources Kirksville, Mo.
      Immunizations KCOM students Immunization Coordinator Kirksville, Mo.
      Immunizations ATSU-SOMA students Immunization Coordinator Mesa, Ariz.
      Immunizations ASDOH students ASDOH Dean’s Office Mesa, Ariz.
      Immunizations MOSDOH students Immunization Coordinator Kirksville, Mo.
      Immunizations ASHS students Academic Departments; OT, PT, PA, AuD, AT Mesa, Ariz.
      Veteran’s Assistance Records Registrar's Office Kirksville, Mo.
      Student Affairs - Mesa Mesa, Ariz.

      FERPA Information for Faculty & Staff +

      The information provided below is taken from the 2006 FERPA Guide, written and published by the American Association of Collegiate Registrars and Admissions Officers (AACRAO). This guide is written in consultation with the U.S. Department of Education’s Family Compliance Office, which is responsible for providing assistance to ensure compliance with FERPA, and which investigates, processes, and reviews FERPA complaints and violations.

      LETTERS OF RECOMMENDATION

      “Statements made by a person making a recommendation that are made from that person’s personal observation or knowledge do not require a written release from the student who is the subject of the recommendation. However, if personally identifiable information obtained from a student’s education record is included in a letter of recommendation (grades, GPA, # of credits, etc.), the writer is required to obtain a signed release from the student which (1) specifies the records that may be disclosed, (2) states the purpose of the disclosure, and (3) identifies the party or class of parties to whom the disclosure can be made (Sample shown below). The Registrar’s Office can also provide you with a Letter of Recommendation Permission Release form which can be completed by the student and maintained with a copy of the letter of recommendation. Download the Letter of Recommendation Permission Release form (pdf)

      If kept on file by the person writing the recommendation, the letter of recommendation and student release would be part of the student’s education record and the student has the right to read it unless he or she has waived their right to access (AACRAO 2006 FERPA Guide, p. 29).”

      Sample Permission Letter for Writing a Letter of Recommendation

      I give permission for Dr. Reid to write a letter of recommendation to:
      Home Depot
      111 Home Depot Street
      Springfield, MO 65804

      Dr. Reid has my permission to include my grades, GPA, and class rank in this letter.

      I waive/do not waive my right to review a copy of this letter at any time in the future.

      Signature Date


      POSTING OF GRADES BY FACULTY

      The public posting of grades either by the student’s name, school identification number, or social security number without the student’s prior written consent is a violation of FERPA. This includes the posting of grades to a class website and applies to any public posting of grades for students taking distance education courses.

      Instructors who wish to post grades should use a system that ensures that FERPA requirements are met. This can be accomplished by obtaining the student’s written consent or by using a unique identifier known only to the student and the instructor. The order of posting should not be alphabetic.

      PARENTAL ACCESS TO AN ELIGIBLE STUDENT’S EDCUATION RECORDS

      At the postsecondary level, parents have no inherent rights to inspect their son’s or daughter’s education records. The right to access is limited solely to the student.

      Records may be release to parents only if certain conditions are met. Therefore, all faculty and staff should refer such requests to the Registrar’s Office.

      HELPFUL HINTS TO AVOID FERPA VIOLATIONS!

      • Never circulate a class list containing social security number or student identification number.
      • Do not leave confidential student information displayed on an unattended computer or desk.
      • Do not share student educational record information with other school officials unless a legitimate educational interest exists.
      • Never release non-directory designated information over the phone to a third-party, without the written consent from the student. In addition, it would be a FERPA violation to release “directory” designated information to a third party if the student has a FERPA hold on their information.
      • Refer requests for student information to the Registrar’s Office.

      FERPA Web Course and Assessment+

      Family Educational Rights and Privacy Act of 1974 (FERPA) Web Course. Content provided by the Registrar's Office at A.T. Still University. Begin the FERPA web course.
  • Forms+

    • Adding or Dropping Courses

      Current students who wish to change their schedule in the form of a Course Drop or Add (adding a course mid-semester) are required to complete the ATSU Course Add/Drop form. Please note that requests to add courses require approval and are not final until you receive a registration confirmation.

      Each form is time stamped upon submission. Time of submission is recorded in CT.

      Absences

      • Extended absence request form (pdf): For students who request consideration for an absence defined as a period of time from 6 to 15 consecutive class days, the extended absence may be considered. Please see the extended absence process in the ATSU University Catalog.
      • Student leave request form (pdf): For students who anticipate being unable to participate in all course requirements or activities for periods of time beyond 15 consecutive class days, the student must petition for a leave. More information on the student leave policy, including additional documentation needed for the petition to leave may be found in the ATSU University Catalog.

      Course Substitution Form (Faculty Only)

      When needing to substitute one course for another, a student's academic advisor, program chair, program director, or program manager will need to use the course substitution form (login required). Once approved by the program chair and dean, it should be forwarded to the Registrar's Office for review and processing. The course substitution form will be found under the forms page of the Registrar’s Office faculty and staff support site.

      Diploma replacement or duplicate request form

      To order another copy of an ATSU diploma, graduates should complete the diploma replacement or duplicate request form (pdf) and submit the form, along with payment to the Registrar’s Office.

      Enrollment or degree verifications

      Students, graduates, and former ATSU students may request a letter verifying their enrollment or graduation from ATSU by completing the ATSU verification request form (pdf).

      NOTE: Students can obtain immediate enrollment verification certificates for free through the National Student Clearinghouse 24/7! Log in to the ATSU Portal at my.atsu.edu, click on Resources, Academic Resources, and National Student Clearinghouse. Use your ATSU username and password to access the Student Self-Service tool.

      Grade Change Form (Faculty Only)

      The course instructor or the program chair must use the grade change form to submit a record of grade change. The grade change form (login required) will be found under the forms page of the Registrar’s Office faculty and staff support site.

      Incomplete Agreement (Faculty Only)

      In order to receive a grade of Incomplete, the student, instructor, and program chair must complete the incomplete agreement form and return it to the Registrar’s Office for processing. The instructor or program chair may find the incomplete agreement form under the forms page of the Registrar’s Office faculty and staff support site.

      External graduate student fellowship application

      The external graduate student fellowship application (pdf) is required in order to be considered for an A.T. Still University approved external graduate student fellowship. Please see the A.T. Still University external graduate student fellowship policy in the ATSU University Catalog for more information.

      FERPA: Nondisclosure of directory information form

      Under the Family Educational Rights and Privacy Act (FERPA), students have the right to block the release of items considered by ATSU to be directory information. If a student wants to deny access to one or more personally identifiable pieces of directory information, the student would need to complete the nondisclosure of directory information form (pdf).

      KCOM certification & immunization records authorized release form

      KCOM and BioMedical Sciences students may obtain a copy of their certification and immunization record by completing the form below. Certification and immunization records are kept per ATSU Record Retention Policy #10-209.

      KCOM certification & immunization records authorized release form

      Once the request has been submitted, please allow 72 hours to process.  If you have any questions, please contact:

      Academic and Clinical Educational Affairs
      800 W Jefferson Street
      Kirksville, MO  63501
      Email: KCOMImmunizations@atsu.edu
      Phone: (660) 626-2513
      Fax: (660) 626-2059

      Letter of recommendation release

      Faculty or staff members that have been asked by a student to write a letter of recommendation may use the letter of recommendation – permission to release education record information form (pdf). This form allows the student to indicate the information that is needed in the letter along with permission to disclose personally identifiable information otherwise protected by FERPA.

      MSPE and LOR copies

      Requests for KCOM Medical Student Performance Evaluations (MSPEs) and Letters of Recommendation (LORs) to be sent to residency programs, etc. may be sent via the KCOM Academic & Clinical Educational Affairs MSPE and LOR request form.

      Name change

      Current students and graduates requesting a name change on their academic records are required to submit a name of record change request (pdf) along with one of the following documents:

      • Copy of marriage license
      • Copy of court order authorizing the name change (i.e. divorce decree)
      • Non-U.S. citizens may provide a copy of passport

      Re-admission application

      In most instances, student withdrawing from ATSU, regardless of the reason, must apply for re-admission. To apply for re-admission, the applicant should submit the application for re-admission (pdf). For more information on the Re-admission Policy and Procedures, please review the ATSU University Catalog.

      Transfer of credit and articulation agreements

      Those wishing to submit prior credit for review for transfer credit should review the Transfer Credit policy and corresponding program-specific transfer credit policies in the ATSU University Catalog. If all requirements are met, an application to transfer academic credit (pdf) should be completed and submitted per the ATSU University Catalog instructions.

      Preferred admission articulation agreements are in place for some programs at ATSU.  At this time, the agreements do not include the automatic awarding of transfer credit.  Transfer credit under these agreements follows the same transfer credit process as any program that offers the opportunity to award transfer credit. 

  • Health Insurance+

    • ATSU Student Health Insurance Requirements

      ATSU requires that all students enrolled in a RESIDENTIAL program maintain comprehensive health insurance coverage. Proof of adequate coverage as defined by ATSU must be presented to the Registrar's Office and must be maintained throughout the duration of enrollment. Failure to maintain continuous health insurance coverage may result in disciplinary action including possible suspension and/or dismissal.

      If your program of study requires you to relocate to a different state, you will need to check with your current provider to see if their coverage will extend to that state.  If it does not, you will need to obtain a new policy that does.

      Students are given flexibility to select a plan that best meets their needs.  Applying for health insurance, waiting to see if you are approved, and waiting for coverage to begin often takes 2 weeks or longer to complete. Do not wait until the last minute to purchase health insurance coverage.

      Proof of health insurance must be submitted, reviewed, and documented by the Registrar’s Office prior to the start of your first term to avoid any disciplinary action.

      FAQs

      How do I submit my proof of insurance coverage?

      An email from the Registrar’s Office will be sent to your ATSU email account when the CampusVue Student Portal is available for uploading your health insurance information. At that time, please follow the Submitting Proof of Health Insurance Coverage instructions. Do not send a copy of your health insurance card to the Registrar’s Office. Please check your ATSU email account regularly for the health insurance notification and other communication from ATSU.

      You will need Adobe Reader to view the instructional document. If you do not have Adobe Reader, you can download a version by visiting http://get.adobe.com/reader/.

      How do I update the University if I have changed policies?

      It is important that you notify the University if you change your health insurance policy within 24 hours of a change. The new information will need to be added to your student record. If you change health insurance policies, please complete the Proof of Health Insurance Form, save it, and email it to the Registrar’s Office at registrarsoffice@atsu.edu.

      Why is insurance coverage required?

      Students often ask why they are required to carry health insurance. There are many reasons including, but not limited to the following:

      • You may face financial hardship due to unexpected medical expenses.
      • You may be at high risk for illness or disease because of exposure to patients in clinical settings.
      • Hospitals require students to have and maintain health insurance.
      • A health insurance policy is a good form of preventive medicine.

      Do I have to maintain continuous insurance coverage?

      Yes, coverage must be maintained throughout the duration of enrollment. Failure to maintain continuous health insurance coverage may result in disciplinary action including possible suspension and/or dismissal.

      What do I do when I start rotations?

      Be sure an updated copy of your current coverage is on file. All regions require a copy of your health insurance information before you can start rotations.

      If you have additional questions, please contact the Registrar’s Office:

      P: 660.626.2356 or Toll free: 866.626.2878 ext. 2356
      F: 888.676.6701
      Email: registrarsoffice@atsu.edu

  • HPSP Reimbursement+

    • HPSP Contact Info and General Information

      The Registrar’s Office processes reimbursements for students who are on military scholarships. All forms and receipts must be turned in for processing purposes. The Registrar’s Office will complete the forms and send the original information to the military (Navy only). Students who are on a military scholarship through the Air Force or Army are required to fill out their own paperwork and send the reimbursement directly to the Air Force or Army contact person. Also, a copy of the required book list for each quarter is available on the Registrar's website below.

      If you have additional questions about the military reimbursement process, please review the information on this HPSP Powerpoint presentation and the HPSP Frequently Asked Questions.

      Air Force

      Army

      Navy

      Downloadable Reimbursement Forms

      Air Force

      Army

      Navy

      HPSP Frequently Asked Questions

      Where do I send my completed claim form?

      Deliver, mail, or fax your claim to:

      A.T. Still University of Health Sciences
      Office of the Registrar
      800 W. Jefferson Street
      Kirksville, MO  63501
      Phone 660.626.2356
      Fax 888.676.6701
      registrarsoffice@atsu.edu

      What documentation can I provide for proof of insurance payment?

      You can provide any of the following as proof of payment:

      • Copy of credit card statement
      • Copy of bank statement
      • Copy of cancelled check
      • Letter from your insurance company stating the payment amount received for the time indicated on your reimbursement

      If you are claiming insurance for the first time, you will need to provide a copy of a letter or premium statement from your insurance company to document your portion of the health insurance cost.  You cannot be reimbursed for dental or vision insurance.

      NOTE:  You cannot be reimbursed for insurance premiums that have not been paid, check to make sure that all months claimed are accounted for in receipts.

      Can I include Sales Tax on my claim?

      Yes, the Army form has a “Total Taxes for Item 13” line where you enter the total amount of sales tax.  If you are submitting the Navy form, you will need to write in “Taxes” on one of the claim lines and enter the total amount of sales tax. 

      Where do I get a required book list (KCOM Students Only)?

      The required book list is available from the Registrar’s Office no more than one week before the start of the new quarter.  This booklist is only to be used for reimbursement purposes.  Please refer to the KCOM Curriculum Packet, developed by Education Development and Services, for books required for all courses.

      Where can I find a claim form?

      You can access the claim forms from the Registrar’s webpage at: http://www.atsu.edu/registrar/military.htm

      Navy – Print off the Dean’s Certificate and Standard Form 1164

      Army – Print off the Medcom Form 678-R

      Why do I need to tape, not staple, my small receipts to a blank sheet of paper?

      This is to make the processing of your claims easier and quicker for the Registrar’s Office and the military.  When mailing your claims to the military, having your small receipts taped to a sheet of paper ensures that they will not come off the paper and get separated from your claim form. 

  • Loan Deferment+

    • National Student Clearinghouse Information

      The National Student Clearinghouse provides enrollment verification services for ATSU. All students enrolled at least half time are electronically reported to the Clearinghouse every thirty days. The role of the Clearinghouse is to provide continuous enrollment verification to the vast majority of lending institutions.

      If you are enrolled and receive a collection letter after you have started your courses, contact your lender or loan servicer to verify that your deferment has been processed. If it has not, contact the Clearinghouse at 703.742.4200 and ask to speak to a Student Service Representative. The representative will assist you with verification information, and if you are being threatened with default, intervene on your behalf with your lender.

      Not all lending institutions use the Clearinghouse to verify student enrollment. The Registrar’s Office will continue to process deferment requests for lending agencies that do not participate in the Clearinghouse. You may contact the National Clearinghouse to find out if your lender participates in the Clearinghouse (or if you have any additional questions) by visiting the "Contact Us" portion of their website at: http://www.studentclearinghouse.org/contact_us.php.

      For loan deferment questions, contact:

      National Student Clearinghouse
      703.742.4200
      service@studentclearinghouse.org

      Registrar's Office
      660.626.2356
      registrarsoffice@atsu.edu

  • Newsletter+

    • The Registrar's Office newsletter is printed quarterly and includes information related to your rights under FERPA, verifications, graduation, and many other areas. Take a moment to read the latest issue of the Enrollment Services Newsletter.
  • Transcripts+

    • A.T. Still University has authorized the National Student Clearinghouse to provide 24/7 transcript ordering via the web!  You can place as many orders as you like in one session using any major credit card.  Your card will only be charged after your order has been completed. 

      • To order an official transcript(s), login to the Clearinghouse secure site.
      • The site will walk you through placing your order, including delivery options and fees. 
      • A processing fee will be charged per recipient.
      • Order updates are available via mobile text message and will also be emailed to you.  You can also track your order online using your email address and order number.
      • National Student Clearinghouse customer service is available to help with any online system ordering questions at 703.742.4200.  Please select the "All other business" option to speak to a customer service representative. 

      In compliance with regulations mandated by the Family Educational Rights Privacy Act (FERPA), an official or unofficial transcript of record can only be issued upon receipt of written consent from the student.  You will be required to sign a consent form prior to the completion of your transcript order.  For your convenience, a consent form will be generated for your order that you can approve instantly online!

      If you have any questions, please contact the Registrar’s Office at:

      A.T. Still University
      Registrar’s Office
      800 W. Jefferson
      Kirksville, MO 63501
      P: 660.626.2356
      F: 888.676.6701
      E: registrarsoffice@atsu.edu

      * Note: You can always access your Unofficial Transcript in the CampusNexus Student Portal by logging into the ATSU Portal, selecting "Resources", "My Tools", and then "CampusNexus Student Portal".  Once in the portal, select the "Academics" link and then "Degree Audit". The "Unofficial Transcript" report is accessible on the Degree Audit page.  

      If you graduated prior to 1988, you will not be able to access your complete transcript in the portal.

      * Our computerized records began in 1986.

      If you have not used your ATSU portal account for six consecutive months, your access to the portal may have been terminated. If you would like to have your account reactivated, please contact Alumni Relations at alumni@atsu.edu or 660.626.2307 and they will be able to assist you with this request.

      Also, prior to 2001 portal accounts did not exist for students. If you graduated in 2001 or earlier, you will need to contact Alumni Relations if you would like to set up an ATSU portal account.

      Release

      Your signed consent is required to fulfill your transcript order.  For your convenience, a consent form will be generated for your order that you can approve instantly online or return via fax, mail, or as a scanned email attachment to the ClearinghouseDO NOT SEND YOUR CONSENT FORM TO THE REGISTRAR’S OFFICE!  Your form will be returned and will result in a delay of processing.     

      Transcripts may be released directly to the student or to a third-party. Transcripts that are sent by mail or FedEx and issued to a student will be stamped “Unofficial if not in a sealed envelope” and will remain official as long as the envelope is not opened. Any request to send a transcript to a third party must include a complete address. If an incorrect address is provided, the student will be responsible for ordering a new transcript.

      Students who have completed more than one academic program at ATSU will have transcript records for all programs forwarded.

      Withholding Transcripts

      If the University has knowledge that a student or graduate is in default on a federal, state, outside agency, or institutional loan or service obligation, the University reserves the right to withhold all transcripts, letters of enrollment/completion, National Board scores, letters of recommendations for internships, residencies, employment, staff privileges, specialty certification, and licensing. Students who have not received a diploma due to failure to satisfactorily discharge their financial obligations to the University prior to the date of graduation and who have failed to do so following graduation, shall not have the privilege of having transcripts, other records, or recommendations sent to any institution or entity until such debts are paid.

      Questions

      If you have questions about ordering transcripts or the status of your transcript request, please contact the Registrar’s Office at 660.626.2356 or registrarsoffice@atsu.edu. Our office is open Monday through Friday from 8 a.m. to 5 p.m., CST.

  • USMLE+

    • Part B of the United States Medical Licensing Examination (USMLE) application process requires students to complete the "Certification of Identification and Authorization Form". The ATSU seal and a signature by an authorized member of the Registrar’s Office are required to complete this part of the application process. Students may bring the form to the Registrar’s Office in person or mail it. Upon request, once the seal and appropriate signature have been obtained, the Registrar’s Office staff can:

      1. Notify the student that the completed form is ready for pick-up by ATSU email,
      2. Return the completed form to the student by mail, or
      3. Mail the completed form to the National Board of Medical Examiners (NBME), Applicant Services address listed at the bottom of the "Certification of Identification and Authorization Form".
        • The Registrar’s Office will mail forms every Thursday via United States Postal Service (USPS).
        • This office will not handle the mailing of application fees. If a student wants to mail their application fee along with their application, the student will need to either pick up their completed form or have their completed form mailed back to them.
        • The Registrar’s Office is not responsible for tracking or meeting application deadlines. This is a student responsibility. Therefore this office will not guarantee or be held liable for applications that are not received by the NBME office by the cutoff dates nor is this office responsible for damage or loss by the USPS. The Registrar’s Office offers this mailing service as a convenience to students.


      If mailing your form, please send your form to:

      A. T. Still University
      ATTN: Registrar’s Office
      800 W. Jefferson
      Kirksville, MO 63501

      When mailing your form, please indicate which option you would like the Registrar’s Office to complete.
  • Verification Request+

    • A.T. Still University of Health Sciences has authorized the National Student Clearinghouse to provide degree and enrollment verifications. The Clearinghouse offers the ability to provide enrollment and degree verifications 24 hours a day, 7 days a week.

      ATSU has authorized the National Student Clearinghouse to provide current students and alumni free, 24/7 access to enrollment verifications through Student Self-Service.  Students and graduates may print enrollment verification certificates, order transcripts, view their enrollment history, and check loan deferments sent to lenders, and link to real-time information on their student loans.  Student Self-Service is available by logging in to the ATSU Portal at my.atsu.edu, clicking on Resources, Academic Resources, and then National Student Clearinghouse**.  Enter your ATSU username and password again to access the Student Self Service tools. 

      If you are not a student or alumni and requesting verification on a student's current enrollment, please visit www.enrollmentverify.org. If you are an employer or background screening firm requesting degree verification information, please visit www.degreeverify.org.

      Current or former students that choose not to go through the Clearinghouse, may request a verification of enrollment, good standing, or graduation through the Registrar's Office. Normal processing time is between two and four business days.

      There are two options available for submitting your request:

      1. Submit your request online. You will be required to log into the secure ATSU student portal using your portal login credentials. Or . . .
      2. Complete, sign, and return the paper Verification Request form.  Instructions for submitting your verification request are included on the form.

      * Your request will not be processed if you have a Records Hold assigned.  Typically, Records Holds are assigned for outstanding debt to the University or failure to complete financial aid exit counseling. 

      ** If you are an alumni and have not used your ATSU portal account for six consecutive months, your access to the portal may have been terminated.  If you graduated in 2001 or earlier, portal accounts were not available.  If you would like to have your account reactivated, or an account created, please contact Alumni Relations at alumni@atsu.edu or 660.626.2307 and they will be able to assist you with this request.

      Questions

      Questions related to verification requests, should be directed to the Registrar's Office at 660.626.2356 or registrarsoffice@atsu.edu.  Our office is open Monday through Friday from 8 a.m. to 5 p.m., CST.  An inquiry to the Registrar's Office by email or phone message will receive a response within 24 hours during normal business hours.

       

  • Veteran's Benefits+

    • A.T. Still University is approved by the U.S. Department of Veterans Affairs (DVA) for the certification of students eligible to receive VA educational benefits. Our personnel are aware and committed to working with veterans and active duty soldiers to ensure student success.

      All students who receive VA educational benefits are assisted by the School Certifying Official who is located on their respective campus. Please refer to the information below for the proper School Certifying Official contact information.

      We cannot assist you with determining your eligibility for benefits. You are required to contact the DVA to determine eligibility. However, we are responsible for certifying your enrollment status to the VA, which results in you getting paid!

      School Certifying Officials:

      MISSOURI CAMPUS

      Katie Clay, Assistant Registrar
      Registrar's Office
      A.T. Still University
      800 W. Jefferson
      Kirksville, MO 63501
      660.626.2356 (phone), 888.676.6701 (fax)
      kclay@atsu.edu
      ARIZONA CAMPUS

      Jacqueline Riggins, Records Coordinator
      Registrar's Office
      A.T. Still University
      5850 E. Still Circle
      Mesa, AZ 85206-3618
      480.265.8068 (phone),
      888.676.6701 (fax)
      jriggins@atsu.edu


      Getting Started

      Follow the steps below to begin the process of determining your eligibility for receiving VA educational benefits and to have your enrollment certified with the VA.

      1. Apply for DVA Education Benefits (DVA Form 22-1990) or Request for Change of Program of Place of Training (DVA Form 22-1995) if you have previously used your benefits at different institutions. DVA forms may be found on the DVA's website.

        Note - Our schools are listed on the DVA website as follows:
        • AT STILL UNIVERSITY - ARIZONA SCHOOL OF HEALTH SCIENCES (MESA, AZ)
        • AT STILL UNIVERSITY - ARIZONA SCHOOL OF DENTISTRY & ORAL HEALTH (MESA, AZ)
        • A.T. STILL UNIVERSITY - KIRKSVILLE COLLEGE OF OSTEOPATHIC MEDICINE (KIRKSVILLE, MO)
        • A.T. STILL UNIVERSITY - MISSOURI SCHOOL OF DENTAL AND ORAL HEALTH (KIRKSVILLE, MO)
        • A.T. STILL UNIVERSITY - SCHOOL OF HEALTH MANAGEMENT (KIRKSVILLE, MO) - EFFECTIVE JULY 1, 2014 - A.T. STILL UNIVERSITY - COLLEGE OF GRADUATE HEALTH STUDIES (KIRKSVILLE, MO)
        • A T STILL UNIVERSITY SCHOOL OF OSTEOPATHIC MEDICINE (MESA, AZ)


      2. Once you are notified by the DVA of your eligibility to receive educational benefits, submit the following documents to the School Certifying Official:
        • Request for Certification form (pdf)
        • Certificate of Eligibility (provided by the DVA after the processing of your benefits application)
        • Copies of transcripts from all schools previously attended
          • If you were required to submit all transcripts for admission, the Admissions team will forward your transcripts to our office. You will not need to supply a second set of transcripts.
          • If your program required only the degree-granting transcript, then you will need to have your school send copies to the following address:

            A.T. Still University
            Registrar's Office
            Attn: Katie Clay or Attn: Jacqueline Riggins
            800 W. Jefferson
            Kirksville, MO 63501
      If you are returning to the University after an absence and wish to be certified for the upcoming term, you will need to complete the Request for Certification form (pdf) and submit it to the School Certifying Official. DVA forms are available on the Department of Veterans Affairs website.

      Student Responsibilities

      In order to comply with laws governing DVA education benefits, it is your responsibility as a student to notify the School Certifying Official of your status with the University, which includes when you:

      • Add or drop a class(es)
      • Change your address
      • Withdraw from the college
      • Retaking a course
      Only courses that are required for your degree program are eligible for certification.
Learn More

INNOVATING WHOLE PERSON HEALTHCARE

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Community Health Center

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As a leading provider of quality healthcare for area residents, Waianae Coast Comprehensive Health Center also provides community employment and health education. More than 80% of the staff are local residents, and many were trained at the affiliated Waianae Health Academy. Find out more.

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Whole person healthcare takes an integrated approach that addresses body, mind and spirit as one. Students are encouraged to participate in wellness programs and study areas including nutrition and psychology to gain a more comprehensive understanding. Find out more.

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Let your light shine at A.T. Still University. Combining leading-edge whole person healthcare with a commitment to serving those communities where needs are greatest, we provide students the opportunity to truly excel as doctors, dentists, healthcare providers and healthcare leaders. Apply now; click here.