ASHS Distance - OT and PA
Occupational Therapy - Masters [AMOT]
Occupational Therapy - Doctors [ODT]
Physician Assistant - Masters [APA]
Return to Student Financial Services
|Eligibility for Financial Assistance|
|Satisfactory Academic Progress Policy||Financial Planning|
|Enrollment Status Policy||Tuition|
|Student Budget Determination|
The 10 steps required for a student to receive financial assistance are as follows:
- The student completes the Free Application for Federal Student Aid (FASFA) or a Renewal FAFSA by going to www.fafsa.gov and following the instructions on the website. ATSU's school code is G02477.
- The Central Processing System (CPS) performs matches and edits, calculates a student contribution, and sends the data back to the processor.
- The A. T. Still University of Health Sciences (ATSU) receives the same information electronically (ISIR) within three to five business days.
- The student looks over the Student Aid Report (SAR) and, if accurate, keeps it for his/her records. If any corrections are needed, the student contacts the Financial Assistance Office.
- The Financial Assistance Office sends an electronic award letter to the student, along with instructions for completing the loan applications and other required forms.
- The student accepts, refuses, or modifies the award letter and submits all required forms to the Financial Assistance Office.
- The Financial Assistance Office looks over the required forms, performs verification if necessary, and transmits the loan data to Sallie Mae.
- The lender sends a copy of the Stafford Loan application to ASA for guarantee.
- The lender wires the funds by Electronic Funds Transfer (EFT) to the school or sends the institution a loan check.
- If by EFT, all funds will be applied to the student's account. The refund will be directly deposited to the student's checking account if so desired by the student and proper documentation is on file.
Eligibility or unmet financial need is determined by subtracting a student's expected contribution from his/her student budget. The student's expected contribution is listed on the Student Aid Report (SAR) and is based on the student's financial strength. Students may choose to receive financial assistance up to their unmet financial need. For example, if a student's budget is $13,000 and the expected contribution is $5,000, the student's unmet financial need is $8,000. The student may receive financial aid through scholarships, loans, etc., to arrive at this figure. (Note: Students may use the Unsubsidized Federal Stafford Loan or any private loan to replace their expected contribution.) Every effort will be made to meet the student's need, but in some instances, the student may have to rely on parents or other outside resources. It is of critical importance to be creditworthy, as most private loans require a credit check.
According to the United States Department of Education regulations, (34CRF 668/16 and 668.34 and October 29, 2010 Final Federal Register), all students receiving federal financial assistance must meet and maintain satisfactory academic progress. Student Financial Services will review the academic progress of financial aid recipients after each payment period. Satisfactory academic progress (SAP) is measured in terms of qualitative and quantitative standards.
The qualitative measure of a student's progress is measured by cumulative grade point average. The minimum cumulative GPA students must maintain for financial aid is as follows:
Minimum Cumulative Grade Point Average at A.T. Still University of Health Sciences:
- 2.00 for all programs on 4.0 scale
- 70% for all programs on 100% scale
Maximum Time Frame
Financial aid recipients must complete an educational program within a time frame no longer than 150% of the published length of the educational program. All attempted withdrawn, failed, repeated, and/or transferred credits that apply to a student's program count toward this maximum time limit. For example, a student pursuing a doctorate degree requiring 120 credit hours may attempt up to 180 credit hours before financial aid eligibility is suspended (120 x 150% = 180). A student pursuing a doctorate degree requiring 5100 contact hours may attempt up to 7650 contact hours before financial aid eligibility is suspended (5100 x 150% = 7650).
Pace of Progression
Pace of progression is required to ensure students complete within a maximum time frame and that the pace is measured at each standard review time. Financial aid recipients must maintain a 67% minimum completion rate for attempted credit hours or contact hours. For example, a student pursuing a doctorate degree requiring 120 credit hours may attempt up to 180 hours before financial aid eligibility is suspended (120 divided by 180 = 67%). A student pursuing a doctorate degree requiring 5100 contact hours may attempt up to 7650 contact hours before financial aid eligibility is suspended (5100 divided by 7650 = 67%).
Dropped, failed, and remedial courses for which no credit is received do not count towards credit hours earned. Credit hours for a course are earned by completing and passing the class.
Financial Aid Warning
Failure to meet the minimum academic progress requirements will result in a student being issued a financial aid warning. Students issued a financial aid warning will have one payment period to correct a progress problem due to qualitative or quantitative standards. Students will be notified of their status in writing via ATSU email. Students issued a financial aid warning will have an opportunity to file an appeal to request financial aid probation prior to the upcoming standard review time, which is at the end of each payment period.
Financial Aid Probation
If a student appeals their financial aid probation status and the appeal is approved, that student is put on financial aid probation for one payment period. Students may receive federal financial aid while on financial aid probation if he/she meets the terms of his/her appeal decision. If a student fails to meet SAP standards during the term of financial aid probation, he/she may request an additional appeal.
Financial Aid Suspension
Students who fail to meet the requirements of the financial aid warning or do not appeal their financial aid probation status are placed on financial aid suspension and are not eligible for federal financial aid. These students will receive written notification to their ATSU email account of their failure to comply and that future federal aid will be canceled.
Students who have been issued a financial aid warning may submit a written appeal for reinstatement of eligibility prior to the start of the next payment period. Occasionally, extenuating circumstances contribute to their inability to meet the requirements for satisfactory progress. Extenuating circumstances include, but are not limited to, the following:
Death of an immediate family member
Severe injury or illness of the student or an immediate family member
Emergency situations such as fire or flood
Legal separation from spouse or divorce
Military reassignment or required job transfers or shift changes
Students whose appeal is denied must establish eligibility by completing courses without federal aid in one or more payment periods at A.T. Still University of Health Sciences until the cumulative GPA and/or completion rate meet the required standard before any additional federal aid will be disbursed.
Students who have extenuating circumstances may appeal using the following procedure:
Submit a completed Appeal form. Student will be notified if additional supporting documentation is required.
Appeal packet is presented to the SAP Committee for consideration.
Student is notified via ATSU email of the SAP Committee's decision and recommendations.
Federal financial aid may be reinstated when one of the following conditions has been met:
The student completes courses without federal aid in one or more payment periods at A.T. Still University of Health Sciences until the cumulative GPA and/or completion rate meet the required standard.
The student files an appeal and the SAP Committee approves the appeal.
It is the student's responsibility to notify Student Financial Services when reinstatement conditions have been met.
Enrollment Status Definitions
1 quarter credit = .67 semester credit
|Program||Minimum #of Credit Hours||Minimum #of Credit Hours|
|Osteopathic Medicine and Dental Programs||Enrollment is always full-time|
|ASHS programs||9 credits per quarter||5 credits per quarter|
Each quarter credit represents a minimum of 12 conact hours. Variations in contact hours are dependent upon class size, class format (lecture, lab, clinical work, discussion, online) and program accreditation standards. One quarter credit is equivalent to 0.67 semester credit, rounded to the nearest tenth of a credit.
The student expense budget is determined each year by the Financial Assistance Director. Every effort is made to ensure that allowances in each category are realistic and fair. Although the Financial Assistance Director determines the average student budget, students having credit history difficulties may not be able to borrow the full budgeted amount due to the private loans being based on creditworthiness.
Verification is the process by which the Financial Assistance Office checks the accuracy of the information submitted by the student when applying for federal financial aid. It is intended to reduce errors in the financial information that students submit so eligible applicants can receive the correct amount of financial assistance.
ATSU will verify all applicants who are selected for verification from the federally approved edits. If selected, students will need to submit a signed copy of their federal income tax return from the prior calendar year along with a verification worksheet. ATSU will compare the tax return and the verification worksheet to the Institutional Student Information Record (ISIR) to verify required items. Financial aid will not be awarded until the verification is complete.
Professional judgment allows the Director and Assistant Director the flexibility to handle individual students with extenuating circumstances on a case-by-case basis. This authority is clearly stated in the regulations and is used as needed. The adjustments may be made in the cost of attendance, expected family contribution, or satisfactory academic progress.
Although every effort is made to meet a student's financial need, financial assistance is not an entitlement and, in some instances, not all of a student's need will be met.
Financing your health professions education is an investment in your future. As a major investment, it should be entered into with conscientious planning. Setting goals and establishing a game plan are essential in order to minimize your debt.
A simple financial plan begins with the establishment of a long-term goal. As an APA, MI, or AOT student, for example, your long-term goal might be to set up a private practice in your home town. As you plan your strategies to reach this end, keep in mind that your short- and mid-term goals should be consistent with and built upon this long-term goal. To help keep you on track, it is important to develop a budget.
A budget lists all sources of income, as well as all estimated expenditures. To make a budget work for you, keep the following points in mind:
- Have a written plan;
- Set realistic goals;
- Establish priorities;
- Keep expenditures below income; and
- Stick to your game plan.
It is important for you to determine your needs so that you will borrow only the amount necessary, rather than the amount for which you are eligible. In the end, you may pay back 2-3 times the amount you borrowed. Therefore, the less debt you accrue in school, the more financially secure you will be later. You can live like a student now, or you can live like a student later. The choice is yours.
Distance programs' tuition is due 14 calendar days prior to the first day of class. For programs with payment per credit or course, the tuition covers the payment for the coming quarter. For programs that have payment per program, payment in full is due prior to the start of the program or per their admissions agreement on a quarterly payment schedule. The Controller's Office will receive tuition payments and make refunds as necessary. Delinquent tuition penalties accrue at 1 1/2% per month, which is 18% per year.
Electronic Funds Transfer (EFT) Policy
The Department of Education is encouraging and, at times, requiring educational institutions to become paperless. Therefore, funds received through federal and private loans will normally be transferred electronically to a student's account at ATSU. Students will receive a receipt itemizing the type of loan and amount credited to their account at the institution. Funds electronically transferred above what is owed for tuition and fees will promptly be refunded to the student by check or deposited directly to the student's bank account. (Students that have lenders that do not wire money to ATSU will receive their financial aid through a co-payable check.) Generally, funds are available when tuition is due.
Many banks in states outside of Missouri make students wait 10 business days to tap their loan funds when deposited by check. Therefore, we require all students to use direct deposit where ATSU wires money to the student's bank account. This way, the money is available on the day it is wired to the bank.
A student who completely exits (as opposed to merely dropping or withdrawing from a class or two) from the Arizona School of Health Sciences(ASHS) program prior to the end of an academic quarter must complete an "Exit Process: form available from your Program Assistant or Program Manager. A student’s eligibility for a refund will be determined by one of the two following formulas.
Institutional Refund Formula
Iff a student withdraws from ASHS during a quarter, the Student Financial Services Office will determine how much tuition was unearned by the institution. It will be figured by calculating how many remaining calendar days there are in the payment period divided by the total number of calendar days in that same payment period. The institution will pay back to the student (or lender) the unearned amount. After 60% of the payment period, no financial refunds will be made.
For example, if a student withdrew after 14 calendar days, but paid for 70 calendar days, ASHS would have earned 20% of tuition paid. Therefore, 80% of the educational costs paid are unearned. ASHS would refund to the student (or lender) 80% of the tuition paid.
- Tuition paid for 70 calendar days = $3,520.00
- Calendar days attended by the student = 14
- Calendar days remaining in the payment period = 56 (70-14)
- 56 divided by 70 = 80% (Percentage of tuition unearned by ASHS)
- 80% of $3,520.00 = $2,816 (Tuition unearned by ASHS)
- Amount ASHS refunds to the student (or lender) = $2,816.00
Return of Title IV Funds Formula
If a Title IV recipient completely withdraws from the program during a payment period, the institution must calculate the amount of Title IV funds that was unearned by the student. Unearned Title IV funds will be based on how many calendar days are remaining in the payment period divided by the total number of calendar days in the payment period. Unearned Title IV funds must be returned to Title IV programs, up to 60% of the payment period for which the student was charged tuition. After 60% of the payment period, the student will have earned all Title IV funds for that payment period and no financial returns or refunds will be made.
For example, if a student paid tuition with Title IV funds for 70 calendar days, but withdrew after 24 calendar days, the percentage of Title IV funds earned would be 34.3%. Unearned Title IV funds would be 65.7%. Therefore, ASHS would have to return 65.7% of all Title IV funds to the lender.
- Tuition paid with Title IV funds for 70 calendar days = $3,520.00
- Calendar days attended by the student = 24
- Calendar days remaining in the payment period = 46 (70 - 34)
- 46 divided by 70 = 65.7% (Percentage of Title IV funds unearned)
- 65.7% of $3,520.00 = $2,312.64 (Unearned Title IV funds)
- Amount ASHS repays to the lender = $2,312.64
The funds must be paid back to the federal loan programs in the following order:
- Federal Unsubsidized Stafford Loan
- Federal Subsidized Stafford Loan
- Federal Perkins Loan
- Federal GradPLUS Loan
REFUND POLICY FOR STUDENT WITHDRAWALS
An online student who withdraws from a class in the quarter (but does not exit the program) will be subject to the following refund policy:
|Student withdraws from a class between calendar days 1 - 7 or the quarter||100% refund|
|Student withdraws from a class between calendar days 8 - 14||50% refund|
|Student withdraws from a class after the 14th calendar day of the quarter or thereafter||0% refund|
Please read and follow the instructions on the Private Education Loan Applicant Self-Certification and complete the form accordingly.
ONLINE FINANCIAL AID BUDGET - 2014-15 academic year
|Tuition||$495 per credit||$390 per credit||$495 per credit|
|Computer||$1,299 (for INCOMING only)||$1,299 (for INCOMING only)||$1,299 (for INCOMING only)|
|Books||$56 per creidt||$56 per credit||$56 per credit|
|ISP||$165 per quarter||$165 per quarter||$165 per quarter|
Online Financial aid budget - 2013-14 academic year
|Computer||($1,899 for Incoming ONLY) $1,899||
($1,899 for Incoming ONLY) $1,899
|($1,899 for Incoming ONLY) $1,899|
Jan Egerton and Don Smitley Mesothelioma Scholarship (added 4/29/14)
Fifth Third Bank Scholarship (added 7/2/14)