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Student Leaders & Organizations
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OFFICIAL RECOGNITION OF STUDENT ORGANIZATIONS
Types of Organizations:
A.T. Still University has a number of social, educational, special interest and honorary organizations. In each type of organization, service is expected to be one aspect of the club's purposes.
Students desiring to form a new organization and obtain official recognition by the University must submit a signed petition requesting official recognition to the Student Government Association (SGA). The petition must be accompanied by a statement of purpose of the organization and by copies of the charter or constitution and bylaws of the organization which contains information concerning the requirements for membership and dues structure. Organizations with national affiliations must follow the same procedure for recognition as non-affiliated organizations.
The SGA will initially review all potential organizations. It will consider whether the constitution, bylaws, and other documents meet the requirements established by both the University and the SGA. If the SGA finds the organization to be viable and desirable and if it has a purpose for existence which is not in conflict with the purpose of the University, the SGA will submit a positive recommendation to the Vice President for Student Affairs, who will further review the recommendation and documentation. Final approval of organizations is determined by the Vice President for Student Affairs.
Benefits:
Student organizations which are officially recognized by the University receive certain benefits. These benefits include:
- Privilege to have access to and use of campus facilities; e.g.,
reserve meeting rooms, Centennial Commons,
Thompson Campus Center, and Arizona Student Lounge, etc.
- Permission to hold events and advertise via campus media, bulletin
boards, etc.
- Opportunity to have access to campus audio visual/ technical assistance, communications and printing services on a non-priority paid basis.
- Inclusion on the University web site.
- Limited funding at discretion of the SGA.
- Opportunity to present awards at University Awards Banquet.
- Right to be represented at the student Organizational Fair.
- Documentation to satisfy requirements for national affiliation.
- Opportunity to schedule events on the activities calendar.
The University is not responsible for the activities of student organizations; however, organizations are expected to meet certain criteria to maintain a recognized status. (Individual student behavior is covered in the University Handbook under the Code of Behavioral Standards.)
Requirements:
In order to acquire and maintain official recognized status, organizations must:
- Abide by all ATSU policies, federal, state and local laws and ordinances.
- Have at least one ATSU faculty as an advisor who can attend, and be actively involved in meetings and events.
- Have on file in the Student Affairs Office
the following:
- Constitution and bylaws
- Executive Officer roster updated by April 15 of each year
- Due paying Membership list updated by October 1 of each year and if not a due paying organization than registered membership list (Official Membership Template for 2011-2012)
- Dates elections are to be held by October 1 of each year for remaining vacancies
- Times and place of regular meetings are located on the OPC Google calendar http://mosga.atsu.edu/
- Statement of non-discrimination
- Have a Risk Management Policy on file in the Student Affairs Office.
- Have officers and their advisors attend the annual leadership workshop sponsored by ATSU.
- Sponsor at least one Student Affairs approved community or university service project each year.
- 2 - 25 members = 50%
- 26 - 50 members = 40%
- 51 - 100+ members = 25%
- Participation percentages can be based on cumulative service, however participants can be counted only once towards the required percentage.
- Participation numbers should be submitted within 1 week after the project is completed.
- Approval Request form
- Each organization has completed and submitted a service project by February 15 to the Student Affairs office and in turn Student Affairs will send the clubs’ annual report to the SGA 2nd vice president for review by the SGA Executive Council. Participation percentages will be determined based on the membership submitted by October 1.
- Organizations may not schedule activities that conflict with scheduled classes or society protected times.
- Organizations may not schedule activities that conflict with scheduled classes.
- No activities and/or events may be sponsored by an organization during finals or orientation weeks.
- All items produced that include the University name or any of its colleges or schools names, must be approved by the Student Affairs office prior to production. Approval form is located here.
- Room reservations must be made 24 hours in advance.
- For approved reservations that require additional tables, chairs, set up, etc. reservations must be made 48 hours in advance.
- Tables and chairs may be re-arranged in the room reserved but must be returned to the original room set up prior to leaving the room.
