General Institutional Information
Academic Program (Educational Programs, Instructional Facilities and Faculty)
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They include:
- The student has the right to inspect and review her or his education records. To review records, students may go to the Student Affairs office as an ASHS, ASDOH or SOMA student or to the Office of the Registrar if a KCOM or SHM (online) student. A Request to Review Academic Records form must be completed prior to the review. The Office of the Registrar will provide records within 45 days of the receipt of the request.
- The student has the right to request the amendment of the student’s education records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The student has the right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee (such as a disciplinary or grievance committee) or assisting another school official performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
- The student has the right to file with the U.S. Department of Education a complaint concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Ave., SW, Washington, DC 20202-4605.
- The student has the right to obtain a copy of the University’s student records policy. A copy of the policy may be obtained from the Office of the Registrar.
All requests for withdrawal are initiated in the Student Affairs' offices. Students who discontinue their education at ATSU for any reason are required to complete an Exit Form provided by the Student Affairs offices. The appropriate Dean of the College or School and the Vice President for Student Affairs (or their designees) will meet to review the request to assure administrative procedures are followed and an academic plan is considered. The Dean of the College or School (or designee) will make the final decision to grant a request and will notify the student of the decision in writing.
Medical Leave--Granted to students who have a medical reason acceptable to the University lasting not greater than six months. The Dean of the College/School will determine placement within the curriculum upon return. The returning student must also be in compliance with the Minimum Technical Standards of the college in which he or she is enrolled.
Medical Withdrawal--Granted to students who have a medical reason acceptable to the University not to exceed six months. Students may apply for re-admission. The Admissions Committee will determine acceptance and the Dean of the College or School will determine placement in the event of acceptance.
Advanced Study Withdrawal--Granted to students who generally complete the first two years and wish to leave ATSU to pursue educational opportunities such as Ph.D. programs or research fellowships, grants, etc. Advanced study withdrawal will be granted by the Dean of the College or School for a maximum of one year with renewal. Re-admission is guaranteed provided: (1) the student has remained in compliance with ATSU’s Codes of Academic and Behavioral Conduct while on leave; (2) the student makes satisfactory academic progress at the sponsoring institution, and (3) the student meets the technical standards for admission. Applicants for an advanced study withdrawal will be required to supply appropriate documentation as determined by the University. Students seeking Advanced Study Withdrawal should initially meet with the Dean of the College or School to discuss the appropriateness of the request.
Military Withdrawal--Granted to students whose military reserve obligations may necessitate a period of absence from the academic program when they are called to extended active duty. Re-admission is guaranteed pending proof of compliance with minimal technical standards and the Codes of Academic and Behavioral Conduct.
Personal Withdrawal--Granted to students who wish to voluntarily leave ATSU for personal reasons. Students withdrawing from ATSU must apply for re-admission.
Administrative Withdrawal-A.T. Still University reserves the right to administratively withdraw students for non-compliance with University policy; non-attendance or participation as required by the student’s academic program; failure to fulfill financial, academic or legal obligations; or failure of the student to initiate the official withdraw process. Students who are administratively withdrawn will be notified of the action in writing, by the University official initiating the withdrawal. Violations of the University’s Code of Academic Conduct or Code of Behavioral Standards will not be addressed under the Administrative Withdrawal policy. Please refer to the University Handbook – Disciplinary Sanctions section for additional information.
Students who are administratively withdrawn will be notified of the action in writing, by the University official initiating the withdrawal. Violations of the University’s Code of Academic Conduct or Code of Behavioral Standards will not be addressed under the Administrative Withdrawal policy. Please refer to the University Handbook – Disciplinary Sanctions section for additional information.
Students who discontinue their education at ATSU for any reason are required to follow the official withdrawal process. Residential program students are required to contact the Student Affairs office for their campus. Online program students are required to contact their respective academic program in order to obtain the web link for the online withdrawal form. Failure to complete the official withdrawal process may result in a hold being placed on all academic records.
A student who officially withdraws from any program while at A.T. Still University (ATSU) prior to the end of a payment period must complete an Exit Process form. A student’s eligibility for a refund will be determined by one of the two following formulas.
Institutional Refund Formula (For students who did not receive federal financial assistance)
If a student withdraws during a payment period, ATSU will determine how much tuition, fees, and equipment charges (if any) were unearned by the institution. The refund will be figured by calculating how many remaining calendar days (or contact hours) there are in the payment period divided by the total number of calendar days (or contact hours) in that same payment period. The institution will pay back to the student (or lender) the unearned amount. After 60% of the payment period, the institution will have earned the total amount paid for that payment period.
For example, if a student withdrew after 51 calendar days, but paid for 153 calendar days, ATSU would have earned 33.3% of educational costs paid. Therefore, 66.7% of the educational costs paid are unearned. ATSU would refund to the student (or lender) 66.7% of the tuition, fees, and equipment charges paid.
- Educational costs paid for 153 calendar days = $30,602.00
- Calendar days attended by the student = 51
- Calendar days remaining in the payment period = 102 (153 - 51)
- 102 ÷ 153 = 66.7% (Percentage of educational costs unearned by ATSU)
- 66.7% of $30,602.00 = $20,411.53 (Educational costs unearned by ATSU)
- Amount ATSU refunds to the student (or lender) = $20,411.53
The funds must be paid back to the federal loan programs in the following order:
- Federal Unsubsidized Stafford Loan
- Federal Subsidized Stafford Loan
- Federal Perkins Loan
- Federal GradPLUS Loan
Return of Title IV Funds Formula (For students who received federal financial assistance)
If a Title IV recipient withdraws during a payment period, the institution must calculate the amount of Title IV funds that was unearned by the student. Unearned Title IV funds will be based on how many calendar days (or contact hours) are remaining in the payment period divided by the total number of calendar days (or contact hours) in the payment period. Unearned Title IV funds must be returned to Title IV programs, up to 60% of the payment period for which the student was charged tuition/fees and equipment charges. After 60% of the payment period, the student will have earned all Title IV funds for that payment period and no financial returns or refunds will be made.
For example, if a student paid tuition, fees, and equipment charges (if applicable) with Title IV funds for 174 calendar days, but withdrew after 87 calendar days, the percentage of Title IV funds earned would be 50.0%.
Unearned Title IV funds would be 50.0%. Therefore, ATSU would have to return 50.0% of all Title IV funds to the lender.
- Tuition, fees, and equipment charges paid with Title IV funds for 174 calendar days = $30,602.00
- Calendar days attended by the student = 87
- Calendar days remaining in the payment period = 87 (174 - 87)
- 87 ÷ 174 = 50.0% (Percentage of Title IV funds unearned)
- 50.0% of $30,602.00 = $15,301.00 (Unearned Title IV funds)
- Amount ATSU repays to the lender = $15,301.00
Transfer of Credit Policies and Articulation Agreements
Transfer of credit policies for each college and schools are found in the college catalogs. ATSU has no established articulation agreements with any educational instititions.
Copyright Infringement Policies and Sanctions (Including Computer Use and File Sharing)
Textbook Information by School for Students
Upon request of a college bookstore operated by or affiliated with the institution, University academic programs must make available as soon as practicable the most accurate information available reagarding the program's course schedule for the subsequent academic periods; the information provided for students regarding required or recommended textbooks and supplemental materials for each course or class; the number of students enrolled in each course or class; and the maximum student enrollment for each course or class.
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