ASHS Distance - OT and PA
|Overawards||Students Withdrawing from a course(s)|
|Institutional Refund Formula||Satisfactory Academic Progress|
|Return of Title IV Funds Formula|
When an overaward occurs, the Director of Student Financial Assistance reviews the student's financial aid file. After necessary adjustments are made, the Director contacts the student informing him/her of the overaward and the adjustment which has to be made. Adjustments are normally made by reducing a subsequent loan disbursement. Upon rare occasions, a student must write a check to the lender to repay an overaward.
The following Refund Policies will be effective May 1, 2005:
Refund Policy for Students Exiting the School
A student who completely exits from the Arizona School of Health Sciences prior to the end of an academic quarter must complete an exit form. A student's eligibility for a refund will be determined by one of the two following formulas.
If a student withdraws during a quarter, ASHS will determine how much tuition was unearned by the institution. It will be figured by calculating how many remaining calendar days there are in the payment period divided by the total calendar days in the payment period. The institution will pay back to the student (or lender) the unearned amount. After 60% of the payment period, the institution will have earned the total amount paid for that payment period. This method will apply regardless of whether the student received any financial aid or not. (The $50 technical fee will not be refunded since ASHS forwards that amount on to ecollege, our software provider.)
For example, if a student withdrew after 17 calendar days, but paid for 68 calendar days, ASHS would have earned 25.0% of tuition paid. Therefore, 75.0% of the tuition paid is unearned. ASHS would refund to the student (or lender) 75.0% of the tuition paid.
- Tuition paid for 68 calendar days = $2,460
- Calendar days attended by the student = 17
- Calendar days remaining in the payment period = 51 (68-17)
- 51 ÷ 68 = 75.0% (Percentage of tuition unearned by ASHS)
- 75.0% of $2,460 = $1,845 (Tuition unearned by ASHS)
- Amount ASHS refunds to the student (or lender) = $1,845
If a Title IV recipient withdraws during a payment period, the institution must calculate the amount of Title IV funds that was unearned by the student. Unearned Title IV funds will be based on how many calendar days are remaining in the payment period divided by the total number of calendar days in the payment period. Unearned Title IV funds must be returned to Title IV programs, up to 60.0% of the payment period for which the student was charged tuition. After 60.0% of the payment period, the student will have earned all Title IV funds for that payment period and no financial returns or refunds will be made.
For example, if a student paid tuition with Title IV funds for 66 calendar days, but withdrew after 37 calendar days, the percentage of Title IV funds earned would be 56.1%. Unearned Title IV funds would be 43.9%. Therefore, ASHS would have to return 43.9% of all Title IV funds to the lender. If the student paid SHM $3,690 for tuition/fees, ASHS would return to the lender $1,619.91 on behalf of the student.
- Tuition/fees paid with Title IV funds for 66 calendar days = $3,690
- Calendar days attended by the student = 37
- Calendar days remaining in the payment period = 29 (66-37)
- 29 ÷ 66 = 43.9% (Percentage of Title IV funds unearned)
- 43.9% of $3,690 = $1,619.91 (Unearned Title IV funds)
- Amount ASHS repays to the lender = $1,619.91
The funds must be paid back to the federal loan programs in the following order:
- Federal Unsubsidized Stafford Loan
- Federal Subsidized Stafford Loan
An ASHS student who withdraws from a class in the quarter (but does not exit the program) must complete a drop/withdrawal form and will be subject to the following refund policy:
Student withdraws from a class before the quarter begins
Student withdraws from a class on the 1st - 3rd calendar day of the quarter
Student withdraws from a class on the 4th - 6th calendar day of the quarter
Student withdraws from a class on the 7th - 9th calendar day of the quarter
Student withdraws from a class on the 10th calendar day of the quarter or thereafter
Satisfactory academic progress is required in order for students to receive financial assistance. Students must maintain a 2.50 GPA for satisfactory academic progress. Students who are enrolled at least half-time are eligible to apply for federal financial assistance.
If there are further questions about financial assistance, please call 1-866-626-ATSU, Ext. 2529. Or if you prefer, you can e-mail the Financial Aid director at firstname.lastname@example.org.
A leave of absence (LOA) is a period of time approved by the A.T. Still University of Health Sciences during which the student is not in attendance, but is enrolled. The maximum time allowed for an LOA is 90 calendar days, which will only be given in extenuating circumstances. In any 12-month period, ATSU will only grant one LOA to a student, except in the following two situations:
- A second LOA may be available due to an unforeseen circumstance, as approved by ATSU. The maximum second LOA cannot be longer than 30 calendar days. It is the student's responsibility to request a second LOA at least seven calendar days prior to when the student is requesting the LOA to begin;
- A third LOA may be granted only at the discretion of ATSU for military duty, jury duty, or circumstances covered under the Family and Medical Leave Act of 1993, as long as the total number of days of all the LOAs does not exceed 180 calendar days in any 12-month period.