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aTSU POLICIES


Satisfactory Academic Progress (SAP) Return of Title IV Funds Formula
Academic Credit Refund Standards Per State
Refund Policy for Exiting Students Leave of Absence Policy (LOA)
Institutional Refund Formula Overawards

Satisfactory Academic Progress for Federal Financial Aid

According to the United States Department of Education regulations, (34CRF 668/16 and 668.34 and October 29, 2010 Final Federal Register), all students receiving federal financial assistance must meet and maintain satisfactory academic progress. Student Financial Services will review the academic progress of financial aid recipients after each payment period. Satisfactory academic progress (SAP) is measured in terms of qualitative and quantitative standards.

Qualitative Measure

The qualitative measure of a student's progress is measured by cumulative grade point average. The minimum cumulative GPA students must maintain for financial aid is as follows:

Minimum Cumulative Grade Point Average
at A.T. Still University of Health Sciences
2.00 for all programs on 4.0 scale
70% for all programs on 100% scale

Quantitative Measure

Maximum Time Frame

Financial aid recipients must complete an educational program within a time frame no longer than 150% of the published length of the educational program. All attempted withdrawn, failed, repeated, and/or transferred credits that apply to a student's program count toward this maximum time limit. For example, a student pursuing a doctorate degree requiring 120 credit hours may attempt up to 180 credit hours before financial aid eligibility is suspended (120 x 150% = 180). A student pursuing a doctorate degree requiring 5100 contact hours may attempt up to 7650 contact hours before financial aid eligibility is suspended (5100 x 150% = 7650).

Pace of Progression

Pace of progression is required to ensure students complete within a maximum time frame and that the pace is measured at each standard review time. Financial aid recipients must maintain a 67% minimum completion rate for attempted credit hours or contact hours. For example, a student pursuing a doctorate degree requiring 120 credit hours may attempt up to 180 hours before financial aid eligibility is suspended (120 divided by 180 = 67%). A student pursuing a doctorate degree requiring 5100 contact hours may attempt up to 7650 contact hours before financial aid eligibility is suspended (5100 divided by 7650 = 67%).

Dropped, failed, and remedial courses for which no credit is received do not count towards credit hours earned. Credit hours for a course are earned by completing and passing the class.

Financial Aid Warning

Failure to meet the minimum academic progress requirements will result in a student being issued a financial aid warning. Students issued a financial aid warning will have one payment period to correct a progress problem due to qualitative or quantitative standards. Students will be notified of their status in writing via ATSU email. Students issued a financial aid warning will have an opportunity to file an appeal to request financial aid probation prior to the upcoming standard review time, which is at the end of each payment period.

Financial Aid Probation

If a student appeals their financial aid probation status and the appeal is approved, that student is put on financial aid probation for one payment period. Students may receive federal financial aid while on financial aid probation if he/she meets the terms of his/her appeal decision. If a student fails to meet SAP standards during the term of financial aid probation, he/she may request an additional appeal.

Financial Aid Suspension

Students who fail to meet the requirements of the financial aid warning or do not appeal their financial aid probation status are placed on financial aid suspension and are not eligible for federal financial aid. These students will receive written notification to their ATSU email account of their failure to comply and that future federal aid will be canceled. 

Appeal Procedure

Students who have been issued a financial aid warning may submit a written appeal for reinstatement of eligibility prior to the start of the next payment period. Occasionally, extenuating circumstances contribute to their inability to meet the requirements for satisfactory progress. Extenuating circumstances include, but are not limited to, the following:

  • Death of an immediate family member
  • Severe injury or illness of the student or an immediate family member
  • Emergency situations such as fire or flood
  • Legal separation from spouse or divorce
  • Military reassignment or required job transfers or shift changes

Students whose appeal is denied must establish eligibility by completing courses without federal aid in one or more payment periods at A.T. Still University of Health Sciences until the cumulative GPA and/or completion rate meet the required standard before any additional federal aid will be disbursed.

Students who have extenuating circumstances may appeal using the following procedure:

  • Submit a completed Appeal form
  • Student will be notified if additional supporting documentation is required
  • Appeal packet is presented to the SAP Committee for consideration
  • Student is notified via ATSU email of the SAP Committee's decision and recommendations.

Reinstatement

Federal financial aid may be reinstated when one of the following conditions has been met:

The student completes courses without federal aid in one or more payment periods at A.T. Still University of Health Sciences until the cumulative GPA and/or completion rate meet the required standard.

OR

The student files an appeal and the SAP Committee approves the appeal. It is the student's responsibility to notify Student Financial Services when reinstatement conditions have been met.

Academic Credit

Each quarter credit represents a minimum of 12 conact hours.  Variations in contact hours are dependent upon class size,  class format (lecture, lab, clinical work, discussion, online) and program accreditation standards.  One quarter credit is equivalent to 0.67 semester credit, rounded to the nearest tenth of a credit.

Refund Policy for Exiting Students

A student who officially withdraws from any program while at A.T. Still University (ATSU) prior to the end of a payment period must complete an Exit Process form.  A student’s eligibility for a refund will be determined by one of the two following formulas.

Institutional Refund Formula

(For students who did not receive federal financial assistance)

If a student withdraws during a payment period, ATSU will determine how much tuition, fees, and equipment charges (if any) were unearned by the institution.  It will be figured by calculating how many remaining calendar days (or contact hours) there are in the payment period divided by the total number of calendar days (or contact hours) in that same payment period.  The institution will pay back to the student (or lender) the unearned amount.  After 60% of the payment period, the institution will have earned the total amount paid for that payment period.  For example, if a student withdrew after 51 calendar days, but paid for 153 calendar days, ATSU would have earned 33.3% of educational costs paid.  Therefore, 66.7% of the educational costs paid are unearned.  ATSU would refund to the student (or lender) 66.7% of the tuition, fees, and equipment charges paid.

  • Educational costs paid for 153 calendar days = $30,602.00
  • Calendar days attended by the student = 51
  • Calendar days remaining in the payment period = 102 (153 - 51)
  • 102 ¸ 153 = 66.7% (Percentage of educational costs unearned by ATSU)
  • 66.7% of $30,602.00 = $20,411.53 (Educational costs unearned by ATSU)
  • Amount ATSU refunds to the student (or lender) = $20,411.53

Return of Title IV Funds Formula

(For students who received federal financial assistance)

If a Title IV recipient withdraws during a payment period, the institution must calculate the amount of Title IV funds that was unearned by the student.  Unearned Title IV funds will be based on how many calendar days (or contact hours) are remaining in the payment period divided by the total number of calendar days (or contact hours) in the payment period.  Unearned Title IV funds must be returned to Title IV programs, up to 60% of the payment period for which the student was charged tuition/fees and equipment charges.  After 60% of the payment period, the student will have earned all Title IV funds for that payment period and no financial returns or refunds will be made. For example, if a student paid tuition, fees, and equipment charges (if applicable) with Title IV funds for 174 calendar days, but withdrew after 87 calendar days, the percentage of Title IV funds earned would be 50.0%.  Unearned Title IV funds would be 50.0%. Therefore, ATSU would have to return 50.0% of all Title IV funds to the lender. 

  • Tuition, fees, and equipment charges paid with Title IV funds for 174 calendar days = $30,602.00
  • Calendar days attended by the student = 87
  • Calendar days remaining in the payment period = 87 (174 - 87)
  • 87 ¸ 174 = 50.0%  (Percentage of Title IV funds unearned)
  • 50.0% of $30,602.00 = $15,301.00  (Unearned Title IV funds)
  • Amount ATSU repays to the lender = $15,301.00

The funds must be paid back to the federal loan programs in the following order:

  • Federal Unsubsidized Stafford Loan
  • Federal Subsidized Stafford Loan
  • Federal Perkins Loan
  • Federal GradPLUS Loan

Refund Standards Per State

D.C. PDF

Maryland PDF

Washington PDF

Leave Of Absence Policy (LOA)

Please consult the University Student Handbook for the ATSU leave of absence policy.

Overawards

When an overaward occurs, the Director of Student Financial Assistance reviews the student's financial aid file. After necessary adjustments are made, the Director contacts the student informing him/her of the overaward and the adjustment which has to be made. Adjustments are normally made by reducing a subsequent loan disbursement. Upon rare occasions, a student must write a check to the lender to repay an overaward.